Administrative Assistant; Little River

Provides administrative support to the daily operations of assigned section/division. Performs a wide variety of clerical duties. Interacts with employees and vendors when answering questions, obtaining/distributing information or coordinating department programs/projects. Assists management with human resources and budgetary responsibilities.

• Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases.
• Responds to requests for information from supervisory staff, employees, or the general public. Answers questions related to the department’s activities, programs, policies and procedures. Conducts follow-up research to retrieve answers and supporting information.
• Performs various fiscal activities including monitoring and submitting requisitions for supplies and materials and initiating purchase orders. Makes training arrangements.
• Serves as a liaison between division/department and external suppliers and vendors. Coordinates department activities with suppliers/vendors. Monitors contracts to ensure timely completion and accurate payment schedules.
• Verifies time sheets, investigates questionable data. Initiates and tracks new hire process.
• Participates in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget.
• Participates in special projects as assigned.
• Serves as backup for various staff positions in their absence. Must be cross trained in both Civil and Criminal procedures in order to assist both internal and external customers.
• Performs other duties as required.
• Adheres to assigned work schedule as outlined in the Department and county attendance policies and procedures, ensures all behaviors comply with the County’s Personnel Rules and Regulations.
• Maintains confidentiality.

• Knowledge of
  :
  • Principles and procedures of record management.
  • Capital purchasing policies and procedures.
  • Contract management and compliance.
  • Principles and practices of business administration and human resources.
  • Operational characteristics, services and activities of assigned program area, including administrative, financial or H.R. functions.
  • Principles and practices of budget preparation.
  • Municipal budgetary policies, requirements and procedures.
  • Personnel rules and regulations.
  • Pertinent Federal, State and Local laws, codes and regulations.
  • Various online county data base software and Microsoft Office computer programs.
• Skill in
  :
  • Data entry and filing.
  • Modern office systems and procedures.
  • Analytical thinking
  • Problem solving
  • Planning and organization
  • Time management
• Ability to
  :
  • Communicate clearly and effectively, both orally and in writing.
  • Maintain confidentiality
  • Pay attention to detail.
  • Read, interpret and analyze complex reports.
  • Research and gather data on complex issues.
  • Provides quality customer service.

An equivalent combination of education and experience sufficient to perform the essential duties of the position may be sufficient. H.R. Department will determine appropriate qualifications. A typical way to obtain the minimum requirements would be:
Associate’s degree from an accredited college with major coursework in Business Management, Public Administration or related field and four years of clerical and administrative experience.