Marketing Coordinator

Marketing Coordinator

Location:

Conyers, GA / Remote (Hybrid options available)

We are a progressive, forward-thinking architecture and engineering consulting firm with over 30 years of experience. Employee-focused and technology-driven, we deliver high-quality, cost-effective, and precise services to clients across diverse market sectors, including federal government, healthcare, education, and commercial industries. Our commitment to innovation, employee development, and project excellence has established us as a leader in the industry.

We are seeking a detail-oriented and organized Marketing Coordinator to support our Marketing and Business Development team. This role plays a key part in proposal development, trade show coordination, marketing materials, and day-to-day administrative support. The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

• Monitor solicitation and opportunity portals daily and summarize relevant RFQs/RFPs for internal review.
• Assist with the preparation and submission of RFQs, proposals, and qualifications packages, including coordination with internal teams and teaming partners.
• Prepare documents for internal review cycles (Pink, Red, Gold) and manage submission logistics.
• Maintain and update the marketing library, including project sheets, resumes, templates, graphics, CPARs/PPQs, and letters of recommendation.
• Coordinate and support trade shows, industry events, and conferences, including logistics, materials, and giveaways.
• Assist Business Development staff with market research and identification of new opportunities.
• Support website updates, project information upkeep, and related marketing content.
• Enter and maintain proposal and marketing data within Ajera and CRM systems.
• Develop and update marketing collateral, including business cards, brochures, pull sheets, mailing lists, and presentation materials.
• Maintain vendor registrations and certifications, including renewals and updates.
• Support AIA continuing education efforts, including presentation preparation, recordkeeping, and certificate distribution.
• Coordinate catering and logistics for lunch‑and‑learn and capability presentations.
• Provide general administrative support, including phone coverage, filing, scanning, correspondence, and other office tasks as needed.
• Perform other duties as assigned in support of marketing and business development efforts.

• Authorized to work in the United States.
• Proficiency with Microsoft Office Suite.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Ability to work collaboratively with internal teams and external partners.
• Ability to lift and move marketing and trade show materials (up to 30 lbs).
• Ability to stand, walk, and work extended hours during trade shows and events, including up to 10–12‑hour days when required.
• Ability to travel and attend industry events, including walking long distances and working in indoor and outdoor environments.
• Ability to use a computer for extended periods and work at a sitting or standing desk.
• Must be authorized to work in the United States.
• Pre‑employment drug test, background check, and valid driver’s license required.

We provide a collaborative, team-oriented environment with opportunities to grow within marketing and business development in the architecture and engineering industry. If you are organized, motivated, and interested in supporting strategic marketing efforts, we encourage you to apply.

We participate in E‑Verify.

EOE M/F/D/V