Administrative Secretary

These positions will have the primary responsibility of ensuring that incident reports are filled out with all corresponding documentation obtained. The PM and NOC shifts are the times when we have the least amount of additional support on campus, and while there are supervisors present, they are in ratio providing direct care. The incident reporting process can be involved and puts additional strain on the direct care staff.

We have seen compliance issues with ensuring that the incident reports are submitted and reviewed on time, along with having all supporting documentation provided.

• 1. Gather the incident report details, including all notifications, and complete the Google form (or paper form for client only).
• 2. Go to the ICF and gather all supporting documentation, ensuring that the appropriate notes are entered in the Progress Notes.
• 3. Review all documentation for completeness and accuracy.
• 4. Walking and lifting is a requirement
• 5. Walking to other homes on the site to collect data

• 1.Audit resident charts,
• 2. File completed documentation in the electronic resident record
• 3. File completed documentation in the home electronic resident record

• Attention to detail
• Google Suite
• Organization and Time management
• Setting Priorities
• Keeping track of files and status of reports
• Clear written and verbal skills
• Problem solving and adaptability
• Flexibility

• Google Suite experience
• 6 months’ experience in an office setting

• Onsite
• Hours of operation for these positions: 2:30p to 11p or 10:30p-7a
• These positions will work weekends and holidays, with two weekdays off.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status