Senior Executive Assistant

# Senior Executive Assistant Coos Bay, OR 97420## Overview Salary Range $32.17 - $38.61 Hourly## Description
** SUMMARY OF MAJOR FUNCTIONS
** Under the direct supervision of the Health and Wellness CEO, the Executive Assistant is responsible for supporting  Health and Wellness Executive Leadership team  in the planning, development, and implementation of programs under the Health and Wellness Division. This role requires contributing to a variety of wellness programs
** ESSENTIAL DUTIES AND RESPONSIBILITIES
** 1. Provides administrative support services under the direction of the Health and Wellness CEO for the H&W CEO and COO.
2. Coordination of  communication, drafting of general correspondence, schedule participate and draft meeting agendas and minutes, maintains files and documents for the H&W CEO, COO, and leadership team.
3. Assists the CEO, COO and members of the Executive Leadership Team to arrange and maintain meeting schedules, travel requirements, and associated events. Anticipates and tracks critical dates, events, and associated action items; follows up with appropriate parties on behalf of the Executive Board of Directors, CEO and COO to ensure that deadlines are met by maintaining tracking documents and scheduling tasks and deadlines in appropriate calendars.
4. Assist with identifying and managing various Health and Wellness Division tasks, projects, goals, needs, changes, schedule, costs and approach.
5. Track and approve delegated expenses for various KWC projects and programs.
6. Create promotional materials to encourage community participation and promote buy-in.7. Maintain and support regulatory compliance standards following KWC policies, state, federal, and accrediting agencies.
8. Staff communication across KWC departments, delegating tasks, coordinating meetings, workshops and training sessions
9. Develop and implement policies and procedures and ensure KWC programs observe best practices and integrated service models.
10. Maintain and monitor project plans, schedules, work hours, budgets and expenditures.
11. Comfortable using online platforms for strategic management, tracking, and performance data.
12. Manages content for the KWC website, My Tribe portal, and social media, including Facebook.
13. Coordinate program logistics from point of conception thorough implementation with ongoing monitoring to identify needs, provide support, and manage details to ensure services align with the organization's mission.
14. Understanding of Coquille Indian Tribe’s fiscal ordinances and budget process to assist the Clinical Administrators with resource allocation, procurement, contracting, and ordering inventory for programs and services.
15. Program progress monitoring:
Monitoring program progress and efficacy and preparing progress reports and presentations to assist the Quality Improvement Coordinator.
16. Management may be required of this position.
17. Other duties as assigned.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as detailed description of all the work requirements that may be inherent in the job.
** PHYSICAL REQUIREMENTS
** Requires the ability to communicate orally, repetitive movement of the wrists, hands and/or fingers, often requires walking, standing, sitting for extended periods of time, raising or lowering objects, stooping and occasionally requires lifting up to 50 pounds. Work is generally performed in an office setting. Will often be required to travel by automobile, commercial or private carrier. Local travel is frequently required, statewide and national travel is occasionally required.

The individual must perform the essential duties and…