Executive Director of Properties and Facilities

SUMMARY OF MAJOR FUNCTIONS The Executive Director of Properties and Facilities provides strategic and operational leadership for the Coquille Indian Tribe’s properties, facilities, maintenance, security, and related functions. Reporting to the Chief Executive Officer, this position provides executive oversight of assigned departments and ensures Tribal properties, infrastructure, and security are effectively managed, sustainable, and aligned with the Tribe’s strategic priorities.

The Executive Director oversees the Facilities Department Director, Security Manager, and other assigned functions. This position leads long-range property and capital planning, establishes departmental priorities, provides budget oversight, and ensures effective coordination across assigned departments. The Executive Director also serves as a strategic advisor to the CEO regarding Tribal properties, facilities, infrastructure, security, and related organizational needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES Strategic Leadership & Administration Provide executive leadership and oversight for Tribal properties, facilities, maintenance, security, and other assigned functions.

Establish strategic priorities, goals, and performance expectations for assigned departments and ensure alignment with organizational priorities.

Develop and execute long-term strategic plans for Tribal properties, facilities, capital needs, and security.

Establish and oversee budgets for assigned departments and monitor expenditures to ensure fiscal accountability and effective use of Tribal resources.

Advise the CEO on property, facility, infrastructure, capital improvement, security, and emergency preparedness priorities.

Evaluate departmental performance, service levels, organizational needs, and resource requirements and recommend improvements as appropriate.

Represent the Tribe in interactions with Tribal, local, state, and federal agencies and external partners regarding assigned areas of responsibility.

Facilities & Property Management Provide executive oversight of the maintenance, improvement, and effective management of Tribal buildings, properties, lands, and infrastructure.

Ensure appropriate systems and processes are in place to maintain safe, functional, and well-maintained facilities in accordance with applicable requirements and Tribal priorities.

Lead long-range capital and property planning, including development of capital improvement plans, maintenance priorities, and appropriate reserve or sinking-fund strategies.

Provide oversight of significant capital projects, property improvements, leases, contracts, and vendor relationships.

Partner with Tribal leadership and departments regarding space planning, property utilization, sustainability initiatives, future facility needs, and long-term infrastructure planning.

Monitor the condition and utilization of Tribal properties and recommend investments, improvements, or other actions necessary to protect Tribal assets and support organizational needs.

Security Provide executive oversight of the Tribe’s security functions and support the Security Manager in establishing and maintaining effective security programs, practices, and procedures.

Ensure security services and resources are appropriately aligned with the needs of Tribal facilities, employees, visitors, programs, and activities.

Support the development and implementation of security plans, protocols, training, and response procedures.

Monitor significant security concerns, incidents, trends, and organizational needs and ensure appropriate follow-up and preventive measures are implemented.

Promote effective coordination among Security, Facilities, Emergency Management, Human Resources, Information Technology, and other departments…