Receptionist, Administrative​/Clerical

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package
• A bright and energetic culture where your ideas are valued
• 75+ years of financial stability

Derse employs nearly 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website to learn more!

As the Receptionist with our Dallas area office, you'll be responsible for providing a variety of administration support functions for the building, with a primary focus in answering & directing incoming calls, greeting & assisting visitors, and providing top quality hospitality. The Receptionist position comes with unique challenges and set of responsibilities.

Receptionist Responsibilities

• Answer incoming calls, route to appropriate employee & distribute messages accordingly.
• Greet / welcome and assist all customers, vendors and visitors.
• Maintain facility security by following procedures; monitoring logbook; issuing visitor badges.
• Coordinate all general mail activities to include;
  Distribute incoming mail to appropriate staff member and arrange for outgoing mail accordingly.
• Organize all hospitality-related functions for division to include: setting up conference room and ordering food/beverages for clients, management and sales meetings/luncheons.
• Maintain inventory of all office supplies / sales forms / marketing collateral.
• Enter salaried chargeable time cards in VIS (i.e. project managers, designers etc) as well as hourly time cards on a daily basis.
• Provide Job Master updates to initiate the Billing Process, producing applicable reports within ERP system.
• Reconcile and process various expense reports.
• Utilize Microsoft Word & Excel with demonstrated proficiency.
• Stay highly organized, flexible and have the ability to work necessary hours in a fast-paced, deadline driven environment.
• Provide administrative support to the Dallas area division.

Requirements

Receptionist Requirements & Qualifications

• High School Diploma / GED and relevant equivalent experience.
• Positive attitude and extraordinary customer service skills required.
• Ability to handle high volume of calls/inquires and interacts well with all levels of management, sales, shop and clients.
• Strong communication & organizational experience a must.