Executive Administrative Assistant

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Executive Full Time Corporate Office, Coppell, TX, US

2 days ago Requisition

THE CEO MOVES FAST. THE PERSON BEHIND THE SCENES MOVES FASTER.

At Dura Serv, the Executive Assistant to the CEO sets the gold standard of performance — every day.

Dura Serv is looking for an Executive Assistant who thrives in a high-stakes, fast-moving environment — someone who anticipates what's needed before it's asked, executes with precision, and earns trust through consistent, high-caliber performance.

Full-Time | Reports Directly to the CEO

Dura Serv is a national leader in commercial dock and door solutions, operating across nine U.S. regions with a workforce of field technicians, sales professionals, branch leaders, and a growing corporate team. Our CEO leads a complex, acquisition-driven organization where executive bandwidth is a strategic resource — and the person who manages that bandwidth has direct influence on how the company performs.

The Executive Assistant to the CEO is the operational nerve center of the executive office. You'll own the CEO's calendar end to end — managing conflicts, prioritizing commitments, and creating the structure that allows high-stakes decisions to happen at the right time with the right people in the room. You'll coordinate complex travel itineraries, reconcile expenses, prepare briefing materials and presentations, manage corporate event logistics, and represent the CEO's office with professionalism across every interaction.

This role requires more than administrative excellence. It requires discretion, presence, and the kind of professional judgment that C‑suite leaders depend on to protect their most valuable asset: their time.

Own the CEO's Calendar and Coordination

• Manage the CEO's calendar with precision — resolving conflicts, prioritizing internal and external commitments, and ensuring every meeting has the right preparation, context, and follow-through
• Coordinate and prepare for meetings at all levels: internal leadership, external partners, board interactions, and cross-functional working sessions — including agendas, pre-reads, and post-meeting action tracking
• Anticipate scheduling needs before they arise and proactively structure the CEO's time to protect focus for high-priority strategic work

Manage Travel and Expense Reconciliation

• Plan and execute complex domestic travel arrangements — flights, accommodations, ground transportation, and detailed itineraries that account for time zone changes, back-to-back commitments, and executive preferences
• Reconcile travel expenses with accuracy and timeliness, ensuring receipts, coding, and reimbursements are processed correctly and in compliance with company policy
• Manage logistics for last-minute changes with composure — adjusting plans in real time without losing a step

Produce Executive-Level Communications and Materials

• Research, compile, and prepare executive briefings, reports, and presentations using Microsoft PowerPoint, Word, and Excel — with output quality that reflects the standard of the office
• Draft, manage, and prioritize communications in Outlook on behalf of the CEO — responding to routine inquiries, routing action items, and ensuring nothing falls through the cracks
• Manage corporate event logistics from end to end: registration, agendas, attendee communications, vendor oversight, and budget tracking

You've worked close to the top before — and you know what it takes to earn and keep the trust of a senior executive.

• Exceptionally organized — you…