Executive Assistant

Who We Are At Newrez, we bring big thinkers and caring doers together to make home happen. We’re a team built on heart and hustle, united by a commitment to show up for our customers, our communities, and each other. We believe that when our people thrive, homeowners thrive - and that’s why we invest in your growth, wellbeing, and ability to make an impact.

Every day, we work to exceed the expectations of our residential mortgage borrowers and business partners through superior service, simple processes, and clear communication. We do this by empowering our employees, encouraging innovative solutions and recognizing great performance.

The Executive Assistant is responsible for providing administrative support to senior executives (e.g., heads of divisions, departments, or administrative units). The Executive Assistant ensures that the executive’s calendar is constantly up-to-date and reflects an accurate plan for the day. They also manage and coordinate travel arrangements company-wide. This role participates in meeting planning, including coordinating schedules, and ordering meals, etc. The Executive Assistant is expected to work with the production and distribution of reports to the management team.

• Maintains, updates, and manages senior executive’s calendar.
• Provides general administrative support to the senior executive.
• Receives and relays messages from internal and external sources.
• Coordinates and schedules travel (using our corporate travel vendors/partners).
• Schedules and coordinates meetings (including meals).
• Produces and distributes reports.
• Creates, edits, and distributes PowerPoint presentations.
• Creates, maintains, and distributes files (including highly confidential files).
• Performs related duties as assigned by supervisor.
• Provides back-up support to CEO & President as needed by CEO’s Executive Assistant.
• Performs related duties as assigned by supervisor.

• College degree required.
• 3+ years’ experience as an Administrative Assistant.
• Prior experience as an Executive Assistant supporting Executive Staff.

• Must be people-oriented with excellent communication skills.
• Good grammar and spelling are mandatory.
• Must possess a clear understanding of confidentiality when dealing with senior management issues and information.
• Must have strong MS office skills, including Outlook, Word, Excel, PowerPoint.
• Experience coordinating meetings and travel preferred.
• Prior experience with management reporting preferred.
• Experience working under pressure in a fast-paced environment.
• Multi-task oriented.
• Strong organizational skills.
• Articulate and clear speaker.

• Working on-site at assigned office location.
• Regular and punctual attendance adhering to schedule established by leadership.
• Flexibility to work occasional adjusted work schedules, overtime, and evening and/or weekend hours to meet deadlines or as business needs demand.
• Working in a cubicle hub, maintaining focus on phone calls in a noisy environment within earshot of multiple other conversations.
• Sedentary work in a stationary position at a cubicle for prolonged periods of time.
• Constant repetitive motions required for operating a computer, such as typing and managing phone calls.
• Constantly communicating effectively verbally in English, including accurately exchanging information with others following identification of correct procedures.

Additional Information:
While this description is intended to be an accurate reflection of the position’s requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify,…