Document Control Specialist

Join to apply for the Document Control Specialist I role at Beauty Manufacturing Solutions Corp
. This position is the first level in our Document Control team and focuses on the creation, revision, and distribution of controlled documents across the organization.

The Quality Assurance Document Control Specialist I is responsible for the creation and revision of controlled documents within the organization. This role ensures that standards are met and maintained for Standard Operating Procedures, Work Instructions, Methods, Forms, and specifications for Raw Material, Bulk, and Finished Goods. The specialist interacts with various departments to support timely development, revision, and distribution of controlled documents and provides strong support for the technical editing process.

• Update specifications into required format and create/update technical sheets within SAGE X3.
• Work with Commercialization for onboarding new customer specifications and manufacturing processes.
• Assign all document numbers, edit procedures, forms, and specifications, distribute documentation to affected parties, ensure appropriate parties are trained on procedures, and file documentation according to cGMP requirements.
• Ensure compliance with all regulatory documentation standards.
• Create, issue, and file logbooks.
• Ensure all Document Control systems are appropriately maintained and up-to-date.
• Perform periodic audits of the Document Control systems, electronic and paper.
• Assist in cGMP audits by providing documents for auditors and acting as an audit team member in the audit room.
• Assist in the preparation of Annual Product Review projects for OTC products.
• Support Quality Training as needed.
• These responsibilities can and will change as we continue to grow.

• Must possess advanced typing and computer skills, including Microsoft Office software (Word, Excel, PowerPoint).
• Must have advanced skills with Adobe Acrobat or similar PDF file creation software, to include creation of fillable forms and merging documents.
• Experience with document control system software a plus.
• Must possess verbal and communication skill in English.
• Experience with SAGE X3 a plus.
• Must be able to communicate clearly, orally and in writing, and exchange information accurately.
• Must possess excellent project management skills in order to coordinate multiple projects and adhere to tight timelines while with people at all levels of the organization.
• Must be self‑motivated and possess strong problem‑solving and critical thinking skills.

• High School Diploma or equivalent.
• 1 to 3 years of document control experience in a Quality Assurance environment.

• Regularly sit, stand, and walk for extended periods of time.
• Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch, stoop repeatedly.
• Physically able to lift 50 pounds repeatedly.
• Frequent exposure to varying temperatures, loud noises, heavy machinery, fumes, airborne particles, moving mechanical parts, electrical current, chemicals, and vibrations.
• Prolonged use of computer screen.
• Exposure to repetitive motions (making substantial movements/motions of the wrists, hands, and/or fingers).

Entry level

Full-time

Administrative

Personal Care Product Manufacturing

Dallas, TX $70,000.00-$80,000.00

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