Business Support Specialist

JOB TITLE: Business Support Specialist

REPORTS TO: Director of Finance

PAY GRADE: C/P 7/226 days

DEPT./SCHOOL: Business Services

DATE REVISED: 07/2025

PRIMARY PURPOSE

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

QUALIFICATIONS Education/Certification

• High school diploma
• College accounting classes preferred
• TASBO Certification

Special Knowledge/Skills

• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Proficient in data entry, 10-key numerical entry, file maintenance
• Ability to use software to develop spreadsheets, databases and do word processing
• Knowledge of accounting software, Skyward experience preferred
• Ability to communicate effectively
• Ability to consistently meet deadlines
• Ability to maintain confidentiality

Experience

• 1 - 3 years accounting-related experience at clerical level

MAJOR RESPONSIBILITIES AND DUTIES Accounting

Receive and process for timely payment all requisitions, purchase orders, cash receipts, and vendor information.

Prepare and perform check runs as needed.

Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Receive and process journal entries, donations, and cash receipts.

Prepare and process various reports.

Data Entry

Input data into the accounting system and verify for accuracy.

Records and Reports

Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain vendor files and set up new accounts and make changes as needed.

Other

Receive incoming calls, answer questions, and direct calls to the proper party.

Maintain professional integrity at all times.

Work as a collaborative team member to achieve a high level of customer service.

Create Purchase Orders and maintain appropriate paperwork.

Other duties as assigned.

WORKING CONDITIONS Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used

Standard office equipment including personal computer and peripherals.

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.

Motion

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.

Lifting

Occasional light lifting and carrying (less than 15 pounds).

Environment

May work prolonged or irregular hours.

Mental Demands

Work with frequent interruptions; maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact:
Executive Director of Human Resources, , 408 S. Main, Copperas Cove, TX 76522

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