Procurement Coordinator

Are you known for your organizational skills and have experience managing detailed documents? Are you a problem solver and excel in working on time sensitive projects?

AG Care is a growing Canadian brand that makes products that work, creates foundations for healthy hair and skin and gives back. And we have an exciting opportunity for a PROCUREMENT COORDINATOR to join our growing team!

The Procurement Department is an integral part of the company. Supporting the production process and brand growth goals, Procurement ensures the right inventory is at the right place at the right time.

You will be responsible for providing overall administrative support to the Procurement Department. You will take on all aspects of purchase order maintenance, document control, price audits, and returns and credits. A typical day is spent ensuring all orders are moving on time, all the details are up to date, and all partners are kept informed.

You are a self-starter who values transparency, forward planning, and preventing problems. Excellent attention to detail, communication and critical thinking skills will ensure you excel in this role. You want to continuously grow and develop knowledge and skills around supply chain and procurement and passionate about sustainable impact work.

• Create, manage and confirm purchase orders for packaging and ingredients (per guidance from Director); follow up on all late or partial orders
• Use planning and project management tools to create, manage and confirm artwork updates and purchase orders for labels and shippers; follow up on all late or partial orders (Independent work)
• Ensure purchase order documents are accurate and up to date for receiving and accounts payable
• Manage and track shipments for on time delivery
• Troubleshoot and problem-solve material shortages or late deliveries; ensure prompt communication; communicate and elevate any risk regarding production schedule
• Manage all logistics, duty and brokerage cost tracking and posting
• USMCA Documents (inbound logistics must)
• Assist Procurement team with tracking and managing Change requests and Non-Conformance Activity in Unipoint

• Ensure all existing and new suppliers Code of Conduct is signed and updated
• Participate in inspections and document notes as required in audits and inspections
• Maintain database to ensure that all supplier profiles are kept current

• Log all freight bills into logistics data system on a weekly basis.
• Track all inbound costs, validating billing charges and codes invoices for AP
• Work with Accounting personnel to ensure accurate invoicing and cost of materials
• Maintain purchase order files and documents

• 3 to 5 years of previous administrative experience such as procurement coordinator, accounting or A/P clerk and customer service background
• Strong organizational and problem-solving skills
• Motivated self-starter who takes initiative
• Excellent attention to detail; ability to execute accurate and precise data
• Proficient computer skills (Outlook and Excel)
• Ability to work independently and constantly improve systems
• Well-developed communication skills both written and verbal
• Completion of (or working towards) a diploma or certificate in procurement, supply chain or materials management (eg: NISCL, PMAC CPP Diploma) an asset

For this role, the salary range is $49,000 – $65,000 per year, depending on experience and qualifications.

• Health and dental coverage
• Onsite Gym
• Hybrid Work environment