Customer Support Speicialist

Customer Support Specialist

Woola Power Systems

Woola Power Systems is seeking a highly organized and customer-focused Customer Support Specialist to join our team. This role is responsible for coordinating generator maintenance and repair services, supporting field operations, and delivering exceptional service to our municipal, industrial, commercial, and strata customers.

The ideal candidate is a proactive problem solver with excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced service environment. Experience in the power generation, electrical, mechanical, or construction industries is considered an asset.

• Schedule preventive maintenance work orders for standby generator systems.
• Coordinate emergency service calls and dispatch technicians based on urgency, location, and availability.
• Schedule repair work and follow up to ensuretimelycompletion.
• Prepare and issue quotations for deficienciesidentifiedduring maintenance inspections.
• Order consumables, replacement parts, and repair materials whilemaintaininginventory levels.
• Coordinate with suppliers to ensuretimelydelivery of parts and equipment.
• Manage andoptimizetechnician schedules to maximize efficiency and customer response times.
• Review, approve, and manage technician expense reportsin accordance with company policies.
• Coordinate and administer technician vacation requests, time-off requests, and scheduling tomaintainadequate service coverage.
• Prepare and process technician payroll by reviewing timesheets, service hours, overtime, and on-call hours for accuracy prior to payroll submission.
• Prepare service documentation, work orders, and customer correspondence.
• Manage technician on call schedule.
• Assistin developing and preparing Requests for Proposals (RFPs), quotations, and service agreements.
• Develop andmaintainstrong working relationships with customers, vendors, and subcontractors.
• Provide exceptional customer service through prompt, professional, and solution-oriented communication.
• Support customers with inquiriesregardingmaintenance schedules, repairs, and service recommendations.
• Maintainaccurateservice records, customer information, and job documentation.
• Review completed work orders for accuracy and completeness prior to billing.
• Create and manage all purchase orders for parts, consumables, subcontractors, and other materialsrequiredto support service operations.
• Prepare and issue invoices for all preventive maintenance, emergency service, repair, and quoted deficiency work orders.
• Verify technician labor, travel time, parts, expenses, and supporting documentation before invoicing.
• Prepare and distribute completed service reports, maintenance reports, inspection reports, and deficiency reports to clientsin a timely manner.
• Coordinate with customersregardingpurchase orders, billing inquiries, invoice requirements, and service documentation.
• Maintainaccuraterecords of purchase orders, invoices, service documentation, and customer files.
• Perform other administrative and operational support duties as required.
• Ensure service operations comply with applicable safety standards, CSA C282 maintenance requirements, and company procedures.

• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• Eagerness to learn, adapt and grow within the organization.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Proficiency with Microsoft Office Suite and scheduling or service management software.
• Ability to communicate professionally with customers, technicians, suppliers, and management.
• Experience preparing quotations, proposals, and technical documentation.
• Knowledge of procurement processes, payroll administration, and vendor management.
• Ability to work independently while contributing to a collaborative team environment.

• Experience in power generation, electrical, mechanical, industrial, construction, or service industries.
• Working knowledge ofCSA C282 – Emergency Electrical Power Supply for Building sand its inspection, testing, and maintenance requirement sis considered an asset.
• Experience scheduling and dispatching field service technicians.
• Familiarity with standby generators, diesel engines, automatic transfer switches, and related equipment is considered an asset.
• Experience responding to emergency service requests and…