Executive Assistant

About Us

Salehi Boyer Lavigne Lombana, P.A. (“SBLL”) is a modern, boutique law firm specializing in insurance defense, coverage analysis, and complex commercial litigation. Our attorneys are known for strategic thinking, precision, and innovation in problem-solving. We foster a collaborative, professional, and forward-thinking environment where excellence is rewarded and growth is encouraged.

We are seeking a highly organized, proactive Executive Assistant to support the firm’s Leadership Team
, including the Managing Partner and Shareholders, and Administrative Team. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will anticipate needs, streamline communication, and ensure that operational, administrative, and strategic initiatives are executed efficiently.

• Manage complex calendars, coordinate meetings, and handle travel logistics for leadership.
• Serve as the primary liaison between the leadership team, staff, clients, and external vendors.
• Support daily firm operations, including technology, vendor management, and office logistics.
• Organize firm records, reports, and data tracking for leadership review (case counts, billing summaries, performance reports).
• Prepare and coordinate materials for quarterly and annual leadership meetings, P&L reviews, and vision sessions.

• Assist in tracking key firm metrics, including case and financial reports, marketing activities, and HR updates.
• Maintain and update internal spreadsheets, trackers, and operational documents.
• Ensure timely communication and follow-through on firm initiatives led by shareholders.

• Coordinate recruitment, onboarding, and training logistics for new hires.
• Assist with employee performance reviews, salary tracking, and bonus schedules.
• Support firm culture through event planning, internal communications, and milestone recognition.
• Work closely with the administrative team to promote accountability and efficiency across departments.
• Serve as an administrative point of contact for client-related operational matters.
• Maintain client guidelines, approval processes, and compliance documentation.
• Manage vendor coordination, invoice tracking, and payments.

• Assist with firm marketing initiatives, including social media, newsletters, and event coordination.
• Help prepare materials for firm-sponsored seminars, conferences, and professional events.
• Track marketing metrics and assist with client development projects.

• Bachelor’s degree preferred or equivalent experience.
• 3+ years of experience supporting executives or leadership in a professional services environment (law firm experience preferred).
• Exceptional organizational, multitasking, and communication skills.
• High level of professionalism and discretion in handling confidential information.
• Proficiency in Microsoft Office and familiarity with software such as Clio or Quick Books.

• Competitive compensation and benefits (health, dental, vision, 401k).
• Collaborative, professional, and supportive culture.
• Opportunity to work closely with the leadership team and have a direct impact on firm operations.
• Growth potential in a high-performing, forward-thinking law firm.

• Mid-Senior level

• Full-time

• Administrative
• Industries
• Law Practice