Executive Personal Assistant

Director of Recruitment at C-Suite Assistants

Executive Personal Assistant to Principal, Global Well-Renowned Architectural Firm, Coral Gables, Florida

A world-renowned architect of a firm that handles very high-end projects globally is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator and member of the team. The ideal candidate has a creative mindset that finds solutions, is very detail-oriented, organized and appreciates the meeting of art and engineering with a “high touch” service mentality and worldly sophistication.

Experience supporting a HNW individual with many international interests highly desired. Fluency in multiple languages, particularly Spanish or Portuguese highly desired.

• Manage the Principal’s complex calendar, prioritizing and understanding shifting priorities, personal and professional.
• Optimize the Principal’s time; anticipate needs and build breathing room into a high velocity schedule that spans global time zones.
• Manage global travel arrangements with detailed itineraries for the team.
• Prioritize and manage inbox; craft emails on his behalf as well as other correspondence.
• Prepare Principal for client meetings including any collateral materials and research.
• Manage information flow with his direct reports.
• Ad hoc projects; personal errands.

A minimum of 5 years of experience as an Executive Personal Assistant supporting a worldly and creative high‑level executive.

• Bachelor’s Degree.
• Strong interpersonal skills to speak with clients, internal stakeholders with “high touch” diplomacy;
  Fluency in Spanish or Portuguese a PLUS.
• Wants to be a trusted confident, handling confidential information with discretion and sensitive issues with integrity.
• Very detail oriented with excellent project management skills.
• Excellent written and verbal communication skills.
• A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace.
• Engaging, warm, energetic and polished who thrives on taking as much off the principal’s plate so he can focus on the success of the organization.
• A worldly sophistication and perspective with a very team‑oriented attitude.