Senior Executive Assistant & Office Manager Coral Gables, FL

Coral Gables, US

The Senior Executive Assistant is responsible for providing high-level administrative support to executive leadership while ensuring the efficient operation of the Coral Gbales, FL Headquarters office. This role serves as a trusted partner to the CEO and senior leaders, managing complex schedules, travel arrangements, executive communications, office operations, and corporate events.

• Manage complex executive calendars, schedules, and meeting coordination.
• Prioritize scheduling conflicts and proactively adjust calendars to support business needs.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation.
• Prepare presentations, reports, meeting agendas, correspondence, and executive materials.
• Track and process executive expenses and reimbursements.
• Coordinate executive meetings, leadership visits, and corporate functions.
• Support confidential and sensitive business matters with the highest level of discretion.
• Assist with personal administrative matters for the CEO when required.
• Anticipate leadership needs and proactively address challenges before they arise.

• Serve as the primary point of contact for day-to-day office operations.
• Act as the liaison between the company and building management.
• Coordinate office maintenance requests and workplace-related services.
• Manage office inventory, supplies, and vendor relationships.
• Oversee mail, courier services, and package distribution.
• Coordinate visitor arrivals and provide a professional experience for guests and clients.
• Ensure office spaces remain organized, functional, and representative of the company's standards.

• Coordinate logistics for internal meetings, leadership gatherings, company events, and executive visits.
• Support employee engagement initiatives through event planning and execution.
• Organize office celebrations, team breakfasts, recognition activities, and cultural initiatives.
• Partner with cross-functional teams to deliver an exceptional workplace experience.

• Serve as a professional point of contact for executives, visitors, vendors, and external partners.
• Facilitate communication and collaboration across departments.
• Build strong relationships with internal and external stakeholders.
• Ensure timely follow-up and execution of administrative and operational priorities.

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 5 years of experience supporting senior executives, C-suite leaders, or executive leadership teams.
• Previous experience in Executive Assistant, Senior Executive Assistant, Office Manager, or related administrative roles.
• Experience managing complex calendars, executive travel, and corporate events.
• Experience supporting fast-paced, dynamic business environments.

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Executive-level professionalism and business acumen.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Strong problem-solving and decision-making skills.
• Ability to work independently and exercise sound judgment.
• High attention to detail and follow-through.
• Ability to maintain confidentiality and handle sensitive information.

• Fully bilingual in English and Spanish.

You will join a company:

• With an international mindset and presence in 100+ countries.
• With an amazing growth story, sustained by extraordinary innovation with products such as Silestone®, Dekton® and Sensa by Cosentino®.
• In which you will be able to demonstrate your great sales set skills and…