Administrative Assistant Specialist

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CORP CFO Full Time Coral Gables-HQ, Coral Gables, FL, US

• 401(k) with company match
• Employer‑paid life & disability insurance
• Flexible Spending Accounts (FSA)
• Paid Time Off (PTO)
• 7 Company Paid Holidays
• 24/7 Telemedicine & Employee Assistance Program
• Optional voluntary benefits (legal, accident, identity protection)
• Eligibility on the first of the month following your hire date

This position will be responsible for support and to perform daily administrative functions for upper management.

• Make appointments, maintain and update daily or as required, their calendars.
• Greet and assist guests visiting.
• Receive and distribute mail.
• Assist with travel arrangements and expenses.
• Review, code and submit invoices or enter payment requests in Fresh Link as needed.
• Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
• Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
• Research and reconcile invoice payments as required.