Executive Assistant to CEO​/Construction Development Coordinator

Residential Land Development & New Home Construction | South Florida

Location: Miami / Coral Gables, FL
Employment Type: Full-Time | Permanent
Industry: Residential Real Estate Development & New Home Construction
Recruiting Agency: ALL IN ONE Employment Services

ALL IN ONE Employment Services is recruiting an experienced Executive Assistant to the CEO / Construction Development Coordinator for an established residential real estate development company in South Florida.

Our client is not a remodeling contractor or home renovation business. This company acquires land, plans and develops residential communities, and oversees the construction of new homes from the ground up.

We are seeking a highly organized, resourceful professional who understands the complexities of residential land development, construction documentation, contracts, permitting, and coordination between developers, engineers, attorneys, municipalities, and contractors.

This is a high-trust position working directly with the CEO. The ideal candidate combines exceptional executive support skills with hands-on experience in ground-up residential construction and real estate development
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Executive Support & Development Coordination

• Serve as the CEO's right hand, managing priorities, communications, schedules, confidential information, and critical follow-ups.
• Coordinate multiple residential development projects from land acquisition and preconstruction through construction and completion.
• Communicate with engineers, architects, surveyors, attorneys, municipalities, contractors, lenders, and vendors.
• Track development milestones, approvals, deadlines, and outstanding documentation.
• Prepare correspondence, reports, meeting summaries, and executive presentations.

Contracts, Legal Documents & Real Estate Transactions

• Review, organize, and interpret business and construction-related legal documents, identifying key provisions, obligations, deadlines, and required actions for management review.
• Assist with purchase and sale agreements, development agreements, construction contracts, subcontractor agreements, and change orders.
• Coordinate with legal counsel on contracts, property transactions, title matters, and development documentation.
• Monitor contract compliance, deliverables, and important dates.
• Maintain accurate and confidential records for land acquisitions and development projects.

Construction & Land Development Administration

• Assist with permitting, zoning, entitlement documentation, inspections, and municipal approvals.
• Coordinate documentation related to site development, infrastructure, utilities, and new home construction.
• Monitor project schedules, budgets, vendor commitments, and construction-related correspondence.
• Assist with lender requirements, construction draws, invoices, and supporting financial documentation.
• Follow up with project managers and contractors to keep development activities moving forward.

• Proven experience supporting senior executives, owners, or development teams in residential real estate development or ground-up new home construction
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• Strong understanding of the process involved in acquiring land, developing residential communities, and constructing new homes.
• Experience working with construction contracts, real estate agreements, and legal documentation.
• Ability to read, interpret, summarize, and track contractual obligations and legal correspondence.
• Familiarity with construction permitting, municipal approvals, and development timelines.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Strong proficiency in…