Human Resources Payroll Administrator

Overview

Buccan and Imoto, two celebrated concepts from acclaimed Chef Clay Conley, are coming to Coral Gables, bringing with them the culinary excellence and vibrant energy that have made them staples in Palm Beach. Buccan will offer its signature bold, globally inspired American cuisine in a lively, upscale atmosphere centered around a dynamic open kitchen and a refined small‑plates menu designed for sharing.

Just steps away, Imoto—meaning “little sister” in Japanese—will present an intimate, elevated take on Pan‑Asian cuisine, including sushi, sashimi, and wood fired dishes in a sleek, moody setting. Together, these two concepts will redefine dining in Coral Gables, blending sophistication, creativity, and a passion for exceptional hospitality.

As we continue to grow, we are seeking a highly organized, people‑oriented, and compliance‑driven Human Resources Coordinator to support our team and ensure all recruiting, staffing, payroll, and administrative operations run smoothly.

The Human Resources Coordinator manages employee data and ensures accurate and timely payment of wages, handles the recruitment and onboarding process for new hires and provides administrative support related to restaurant operations. This role requires strong organizational, analytical, and communication skills, as well as a deep understanding of relevant laws and regulations. This is a hands‑on, fast‑paced role requiring both strategic HR thinking and day‑to‑day administrative excellence.

• Work as a liaison between our third‑party payroll processing company and internal contacts to ensure that our employees are paid properly.
• Enter, maintain, and/or process information in the payroll system as necessary; information may include employees’ hourly rates, salaries, commissions, bonuses, tips or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Verify and audit payroll data.
• Prepare and print payroll documentation and reports for distribution to relevant managers.
• Administer I‑9 verification, E‑Verify, WOTC, and background checks.
• Address issues and questions regarding payroll from employees and managers.
• File and track invoices, maintain vendor records, and support liability insurance documentation.

• Oversee the full employee lifecycle: recruiting, hiring, onboarding, performance management, offboarding.
• Collaborate with department heads to identify staffing needs and execute hiring plans.
• Draft job postings, schedule interviews, and manage candidate pipelines.
• Prepare and manage onboarding packets, policies, and training materials.
• Facilitate new hire orientation and support role‑specific training with department leads.
• Conduct exit interviews, track turnover trends, and maintain offboarding protocols.

• Work with the GM and ownership with administrative tasks and project coordination.
• Schedule internal HR meetings, training, and compliance reviews.
• Maintain complete and compliant employee records, in both digital and physical formats.
• Track certifications and licenses.
• Manage communication between departments and external vendors (payroll, insurance, technology).
• Maintain organizational charts, team rosters, and HR dashboards.

• 2–3 years of human resources and/or payroll administration experience preferably in hospitality or high‑volume restaurant operations.
• Proven knowledge of Florida labor law and HR best practices.
• Familiarity with platforms like UKG, 7shifts, Toast.
• PHR, SHRM‑CP, or similar HR certification is a strong plus.
• Bilingual in English and Spanish highly preferred.
• Impeccable organizational skills, attention to detail, and time management.
• Exceptional written and verbal communication abilities.
• Ability to maintain confidentiality, integrity, and discretion with sensitive matters.
• Tech‑savvy and able to manage digital documentation and cloud‑based systems.
• Able to multitask in a fast‑paced, people‑focused environment.
• Collaborative, professional, and resourceful mindset.