Administrative Assistant

Join to apply for the Administrative Assistant role at SERVPRO of Port Jefferson, Stony Brook
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Experience with cleanup & restoration/property insurance industry is extremely helpful.

Do you love helping people through difficult situations? Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position, you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”.

We’re seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self‑motivated and have superb interpersonal skills, you’ll thrive in this work environment. The ideal candidate is proactive, experienced, enjoys providing excellent customer service, and loves taking ownership.

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing
• Vision insurance

• Complete internal job file quality reviews
• Prepare estimates and billing invoices
• Coordinate crew and job scheduling
• Perform basic accounting functions such as A/P, A/R, bookkeeping and payroll
• Assist in employment recruiting activities
• Office administrative duties such as preparing email and written correspondence
• Perform detailed and accurate data entry
• Assist other departments, as needed

• 2+ years of administrative or office‑related experience
• Experience with billing, quality assurance, and scheduling is a plus
• Experience in the service industry environment is a plus
• Polite, confident, and excellent customer service skills, including listening and questioning skills
• Excellent organizational skills and strong attention to detail
• Capability to work in a fast‑paced, team‑oriented office environment
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software
• Minimum of HSD/GED
• Ability to successfully complete a background check subject to applicable law

• 40 hours/week, flexible to work overtime when required
• Vary between 7 a.m. and 7 p.m.

Competitive pay based on experience

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Administrative

Industries:
Facilities Services

Port Jefferson is an EOE M/F/D/V employer

Each SERVPRO® Franchise is Independently Owned and Operated. Revised 02.21

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.