Executive​/HR Assistant

Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Sensitivity to confidential matters is required.

• Tasks assigned by Administration/the Leadership Team
• Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
• Manage day-to-day operations of the office
• Organizing and maintaining files and records for meetings
• Prepare meeting minutes for various committees and teams
• Assists with emergency preparedness
• Planning and scheduling meetings and appointments
• Managing projects and conducting research
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements
• Providing quality customer service
• Working in a professional environment
• Communication liaison for correspondence for the leadership team
• Plans company-wide events
• Coordinates employee contests
• Form and Inventory management
• Maintains Policies and Procedure Manuals
• Formulates information into Microsoft PowerPoint, Excel, etc.
• Assist in HR functions i.e., orientation, prepare board packets, and training materials, recruiting
• Perform all other duties as assigned

• Grace Health recognizes that managing patient care is a team effort involving both clinical and non-clinical staff. All employees must embrace a team-based approach to patient care and understand that each role is important to our success.
• Team members must demonstrate excellent communication and coordination skills to provide quality patient care.
• Care coordination includes communication with community organizations, health plans, facilities, and specialists.
• Care team members must understand and embrace the concept of population health management and proactively address the needs of patients and families served by the practice.
• Team members must demonstrate the skills and knowledge necessary to communicate effectively with vulnerable patient populations.
• Team members must participate in Continuous Quality Improvement (CQI) activities within the organization to ensure patients receive high-quality care.
• All team members will be involved in improving quality outcomes.
• Team members will participate in the review and evaluation of practice performance and help identify opportunities for improvement.
• Team members will participate in Grace Health's advocacy program.

• Follows all organizational policies and procedures, including administrative, clinical, quality assurance, and personnel policies.
• Maintains satisfactory attendance, including attendance at meetings and completion of assigned tasks.
• Maintains timely documentation of all work assignments.
• Maintains patient confidentiality.
• Routinely keeps the supervisor informed regarding attendance and job assignments.
• Demonstrates flexibility and the ability to multitask.
• Works effectively and efficiently.
• Works cooperatively with providers, administration, and peers.

To perform this job successfully, an individual must be able to support and advance Grace Health's mission while satisfactorily performing each essential duty. The requirements listed below represent the knowledge, skills, and abilities required for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Pleasant personality
• Cooperative attitude
• Administrative skills
• Written and oral communication skills
• Organization skills
• Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
• Financial management skills

• Must have a High School Diploma, A college degree is strongly preferred
• 3 to 5 years’ experience in healthcare and administration

The physical demands described herein represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the…