Proposals Manager

As a successful and established reinforced concrete frame and civil engineering contractor, my client has built a reputation for delivering complex, high-quality projects across the UK. With a strong track record in structural frames, groundworks and civil engineering, they are entering an exciting phase of growth and diversification.
We are seeking an experienced and highly organised Proposals Manager to join our Bid team to support our strategic expansion. They are increasing our presence within the Infrastructure, Power, Data Centre and Defence sectors, creating new opportunities to work on some of the UK's most significant and technically challenging projects.

The Proposals Manager will play a pivotal role in coordinating, managing and delivering high-quality bid submissions that support the company's growth ambitions. Working closely with Bid Leads, operational teams and subject matter experts, you will ensure that every submission is compelling, compliant and aligned with our strategic objectives.
You will be responsible for managing the end-to-end proposal process, from initial opportunity assessment through to final submission, helping to secure work across our expanding portfolio of sectors.

Key Responsibilities

Work with Bid Leads to coordinate the bid process and submission programme, ensuring compliance with all client requirements and deadlines.
Track bid activities, milestones and deliverables to ensure the timely production of high-quality proposal documents for electronic submission or print.
Coordinate the development of executive summaries, presentations and supporting submission materials.
Collaborate with subject matter experts to develop, write and edit compelling, well-structured responses that address client requirements, demonstrate value and articulate clear win themes.
Ensure all narrative content is completed and reviewed in accordance with internal governance procedures and external submission deadlines.
Work closely with writers, designers and technical contributors to ensure documents are visually engaging, professionally presented and aligned with company branding.
Coordinate with graphic designers to implement design templates and develop impactful graphics that strengthen proposal responses.
Manage all bid-related documentation throughout the tender lifecycle, including organising meetings, workshops and review sessions.
Administer client portals and procurement systems, including uploading tender queries, managing clarifications and distributing amendments and responses.
Collate and prepare PQQ, SQ and tender submission information, including case studies, CVs, project profiles and supporting evidence.
Conduct research across a range of internal and external sources to support proposal development and continuously improve submission quality.
Maintain and develop the company's bid and business development reference library.
Manage formatting, collation and submission of tender documents, including electronic uploads and printed submissions where required.
Liaise with external suppliers, including photographers, animators, designers and print agencies.
Capture lessons learned and best practice from completed submissions, driving continuous improvement across the bid function.
Share knowledge across the business and contribute to the development of winning bid strategies.

About You

We are looking for an ambitious and detail-oriented proposals professional who thrives in a fast-paced environment and enjoys working collaboratively across multiple disciplines.

Essential Requirements

Proven experience in a Proposals Manager, Bid Manager, Bid Coordinator or similar role.
Experience managing complex PQQ, SQ and tender submissions within construction, civil engineering, infrastructure or related sectors.
Excellent writing, editing and proofreading skills.
Strong project management and organisational abilities with the capacity to manage multiple deadlines simultaneously.
Experience coordinating contributions from technical, operational and commercial teams.
Strong stakeholder management and communication skills.
High attention to detail and commitment to producing high-quality work.
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