Administrative Assistant On-site

What if your next job wasn’t just a role, but a place where you truly felt valued, inspired, and empowered?

Imagine working for a company that’s dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member.
Now, imagine that this company also offers:

• Strong, guiding values that drive everything we do
• Outstanding benefits to support your well-being
• The opportunity to make a meaningful impact every day

Does that sound like a place where you’d thrive? If so, keep reading, because this is exactly what Westcliff University is all about.

* Here’s a glimpse of what makes our culture amazing: *

At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we’re known for our transformative, tech-driven programs and our unwavering commitment to excellence, and social responsibility.

Our tagline – Educate. Inspire. Empower. – perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment.

By joining the Westcliff team, you’ll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community.

Ready to feel inspired and appreciated while making a real difference?

The Administrative Assistant I serves as a first point of contact for the College of Nursing and provides clerical and operational support to the College of Nursing, assisting faculty, staff, and leadership with daily administrative tasks. This role ensures smooth office operations, supports academic and student activities, and provides excellent customer service to students, faculty, and campus visitors.

• Serves as a primary receptionist for the academic suite at the College of Nursing, greeting students, faculty, staff, and visitors in a professional and welcoming manner.
• Answers and directs phone calls, responds to general inquiries, and routes messages appropriately.
• Maintains reception areas and ensures a professional, organized, and student-friendly environment.
• Handles other projects and tasks as needed

• Track office supply inventory, place orders, and assist with vendor coordination.
• Assist in scheduling conference rooms, simulation labs, or event spaces for the College of Nursing
• Support event coordination such as faculty meetings, workshops, or student activities hosted by the Campus Leadership team
• Perform general clerical duties including answering phones, managing emails, scheduling appointments, and greeting visitors
• Maintain office filing systems, records, and databases in accordance with university policies

• Ensure professional and timely communication between the Corona campus, faculty, staff, and other university departments
• Assist with distributing announcements, newsletters, or communications to the college community
• Assist faculty with copying, scanning, and preparing course materials
• Support scheduling of classrooms, labs, and simulation spaces as needed
• Provide basic guidance to students regarding office processes and direct them to appropriate resources or staff

• Maintain accurate records for departmental activities and student files (as permitted).
• Assist with data entry, simple reporting, and document preparation to support accreditation and compliance needs.

• Support faculty and staff with other routine administrative needs.
• Maintain a professional and welcoming environment in…