Closeout Coordinator

The Closeout Coordinator is responsible for clerical tasks involved with the efficient maintenance and processing of contracts, work orders, purchase orders and their accounting activities.

Responsibilities:

• Performs multiple functions in MAS 500, such as project set up, project number requests, sales order creation, matching POs with all material line items, making material entries, creating and tracking SO line items, etc.
• Creates JSAs.
• Tracks and maintains safety documents.
• Creates electronic job binders and folders within both Share File and the Intranet (T:) drive.
• Creates and prepares Closeout packages.
• Performs billing and/or invoicing.
• Tracks and follows up on material with Parts department.
• Schedules man lift and call off; tracks invoices and ensures their accuracy, obtains approval from PM.
• Schedules any and all site access for crews in need.
• Performs multiple functions in MAS 500, such as project set up, project number requests, sales order creation, matching POs with all material line items, making material entries, creating and tracking SO line items, etc.
• Creates JSAs.
• Tracks and maintains safety documents.
• Creates electronic job binders and folders within both Share File and the Intranet (T:) drive Creates and prepares
• Closeout packages.
• Performs billing and/or invoicing.
• Tracks and follows up on material with Parts department.
• Schedules man lift and call off; tracks invoices and ensures their accuracy, obtains approval from PM.
• Schedules any and all site access for crews in need.
• Opens new PO reports; closes out old POs.
• Consolidates daily timesheets; checks for accuracy and submits to Payroll.
• Submits employee reimbursement forms.
• Prepares and submits travel/per diem requests.
• Keeps track of employee time off for scheduling purposes.
• All other duties as required.

• High School graduate or equivalent, required. Bachelor's degree in Business or Construction Management a plus.
• Computer proficiency with MS Office Suite.
• Working knowledge of MAS 500, construction planning and management a plus.

5 Years of progressive knowledge in construction or civil engineering, minimum.

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