Accounting Assistant

The Accounting Assistant III, under supervision of a Financial Accountant III, is responsible for reconciling multiple local bank accounts, performing daily banking functions, and providing essential support to the accounting department’s accounting operations.

• Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, Pay Pal, Parking Garage, GR Reports, and Argos
• Perform Various banking functions to include stop payments, wire transfers and verification of positive pay
• Responsible for answering disputes on credit cards and ACH
• Prepare excel spreadsheets for bank 21 and 117

• Review and reconcile all local bank accounts between the University’s bank and general ledger as well as an associated 3-way reconciliation.
• Review and reconcile the University’s Petty Cash reconciliation.

• Submits Unclaimed Property on an annual basis
• Create and manage two logbooks and batch and complete data entry of two separate years during AFR
• Assists with data entry, on occasion, or during end of month close
• Enter USAS Journal entry batches and manage the logs for J and D batches
• Responsible for managing Laserfiche access and removal of access for the FUN Group
• Verify user list once a year and compare to IT’s User List for GR and Laserfiche
• Performs other duties as assigned.

• High School Diploma or GED
• Four (4) years of related experience in accounting field
• Additional education may be used as a substitute for the minimum experience requirements:
• Associate’s Degree and two (2) years of related experience in accounting field;
  OR
• Bachelor’s Degree
• Demonstrated knowledge of account reconciliation functions
• Intermediate skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Excellent written and verbal communication skills to be able to provide excellent customer service.
• Strong organizational and detail-oriented skills.
• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

• Associate’s Degree or higher in Accounting, Finance, Business Administration, or related field
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience in a University setting
• Familiarity with FAMIS, USAS, and Laserfiche.

NOTE:

Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources
• Public Loan Forgiveness
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.