Accounting Assistant - Accounts Payable

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

The purpose of this position is to remit payment owed by the college to suppliers for goods and services purchased on credit. This is accomplished by managing accounts payable; preparing journal entries; conducting annual closing procedures, processing annual 1099 and W-9 forms, and conducting accounts reconciliation. Other duties include analyzing financial data; compiling end of the month reports; and conducting research for staff or public.

• Associate’s degree or higher and three (3) years related experience.
• OR
• Five (5) years related experience.

Comprehensive, practical knowledge of a technical field or general computer software skills with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization. Examples include use of spreadsheets, databases, and electronic submission of reports to outside agencies.

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer.

Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III :
Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

• Data entry of daily vendor invoices.
• Processing travel, leave, and employee reimbursement requests.
• Communicate with departments to resolve invoice discrepancies, collaborate with vendors to address issues, and handle check disbursements, stop payments, and reissuance.
• Maintain organized records by filing and copying invoices; researching vendor information online, retrieving documents for audits, and assisting departments with budget inquires related to posted invoices.

• Ensuring the vendor payments are processed promptly.
• This role includes generating reports to verify receipt of goods, coordinating with Accounts Payable to follow up with vendors for missing invoices, and entering journal entries into the system.
• Additionally, Accounts Payable reviews invoice statements to identify and address any outstanding unpaid invoices.

Prepare journal entries by re-classifying incorrect entries to correct ledger accounts, copying documentation from reports or other source and attaching to entry, notifying department and copying them on journal entry when required, and preparing all end-of-year journal entries for the…