Administrative Assistant - Environmental Health & Safety

ADMINISTRATIVE ASSISTANT - ENVIRONMENTAL HEALTH & SAFETY

Position Information:
Posting Number S1155 | Department:
Environmental Health & Safety | Position Type:
Non‑Exempt | Employment Status:
Full‑Time | Salary: $14.53 – $22.52 per hour | Open Date: 12/16/2025 | Close Date: 12/31/2025

The purpose of this position is to provide direct and indirect administrative support to the Director and Managers of the Environmental, Health and Safety Office.

• Creating purchase requisitions and processing invoices.
• Assisting EHS personnel with scheduling projects.
• Communicating with vendors for scheduling and invoicing purposes.
• Assisting in training program preparation and support (before, during and after each training).
• Assisting with various tasks in support of key departmental reports.
• Maintaining office supplies and assisting in asset inventory process.
• Prepare purchase requisitions, process invoices, reconcile monthly P‑Card statements, monitor office expenditures and assist with department’s budget process by providing history of department’s expenditures.
• Assist in maintaining compliance records and other service‑related documents by uploading documents to cloud storage sites and maintaining the department’s SharePoint site.
• Update building floor plans using graphic software.
• Receiving and filing correspondence, records, and reports.
• Maintaining and disposing of files in accordance with College policies.
• Prepare daily, weekly, monthly and quarterly reports in a variety of formats for internal planning, reporting and long‑range strategic planning.
• Correct grammatical and spelling errors in draft material.
• Make travel arrangements for Director and/or staff; prepare and submit travel vouchers and reports.
• Communicate with visitors, staff, faculty, and students to assist in a courteous professional manner; communicate with internal and external entities.
• Assist with communicating with vendors and contractors; submit internal work orders for facility repairs and services.
• Maintain department’s calendar and scheduling; receive and route calls, take detailed messages, provide information, and refer inquiries to appropriate staff.
• Distribute mail.

• Associate’s degree AND at least 3 years of administrative support experience.
• OR at least 5 years of administrative support experience.

• Proficient in the use of Microsoft Office applications.
• Proficient in graphic‑related software, i.e., Adobe Suite, Corel Draw Suite.
• Excellent customer service skills with the ability to communicate courteously and effectively with students, faculty, staff, and public.
• Detail‑oriented.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Ability to use technology, media tools and various platforms.
• Ability to maintain confidentiality.
• Ability to manage multiple tasks/projects in a high‑paced, high‑performance work environment with minimal direct supervision.

• Five years administrative support role in a fast‑paced, service‑based environment.
• Experience in the Environmental or Safety Industry.
• Experience with purchase order systems.
• Experience in using graphic‑related software.
• Experience in accident/injury reporting procedures.

This position is security‑sensitive. Employment subject to federal laws requiring verification of identity and legal right to work in the United States. Employment contingent upon successful completion of criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions.

Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.