Administrative Assistant​/Project Assistant Corpus Christi, TX

Administrative Assistant / Project Assistant job pus Christi, TX.

Position Overview:

We are seeking a vibrant, energetic, and welcoming individual to join our team as an Administrative Assistant / Project Assistant
. This role supports both office and field operations to ensure that projects run efficiently from start to finish. The ideal candidate will bring strong communication and organizational skills, a positive attitude, and the ability to multitask while maintaining attention to detail. You’ll collaborate closely with project managers, superintendents, and accounting staff, assisting with documentation, communication, and project close‑out tasks.

Key Responsibilities:

• Provide administrative support to project managers, field personnel, and accounting staff.
• Answer and route phone calls; take messages and greet visitors in a professional manner.
• Copy, scan, and print plans and documents for staff.
• Prepare folders, binders, and meeting packets for project teams.
• Open, sort, and distribute incoming mail; manage outgoing and overnight shipments.
• Order and occasionally pick up office supplies or meals as needed.
• Maintain an organized, clean, and welcoming office environment — including tidying the break room and watering indoor plants.
• Maintain organized project files in Dropbox and other digital platforms.
• Prepare, track, and maintain project documentation including submittals, RFIs, change orders, and meeting minutes.
• Assist with contract administration, including preparing subcontract agreements and purchase orders.
• Review project specifications to identify required items and coordinate with subcontractors and suppliers to ensure timely delivery and installation.
• Generate and compile project closeout documentation (warranties, as‑builts, operation manuals, etc.), ensuring all materials are organized and delivered to clients in a standardized format.
• Communicate with subcontractors and vendors to follow up on outstanding work or required documents.
• Support accounting processes such as invoice tracking, timesheet collection, and expense reporting.
• Conduct occasional jobsite visits to take photos or assist with video‑recording owner training sessions.
• Perform other duties as needed to support overall project and office operations.

Qualifications:

• 2+ years of administrative experience (construction industry preferred).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Dropbox for file management.
• Strong organizational skills with excellent attention to detail.
• Effective written and verbal communication skills.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Friendly, dependable, and professional demeanor with strong customer service skills.
• Proactive and solution‑oriented approach to problem‑solving.

Preferred

Skills:

• Experience assisting with project close‑out procedures.
• Familiarity with project management software such as Procore or Plan Grid.
• Knowledge of construction terminology, specifications, and document control processes.

• Work Hours: Monday–Friday, 8:00 AM – 5:00 PM (occasional overtime may be required based on project deadlines).
• Salary Range: $35,000 – $50,000 (depending on experience).