Payroll & HR Administrative Assistant

Are you organized, approachable, and comfortable keeping track of details? Pro Tech Mechanical is looking for an Payroll & HR Administrative Assistant to support our employees, keep the office running smoothly, and help with HR, payroll, and fleet administration.

You'll work closely with the HR Manager and management team, helping new employees get started, maintaining accurate records, and providing a welcoming first impression for visitors.

Office & Administrative Support

Welcome visitors and vendors, notify the appropriate team members, and maintain visitor records.

Sort and distribute mail, maintain office and breakroom supplies, and help keep shared spaces organized.

Assist with data entry, filing, copying, and other day-to-day administrative needs.

HR & Payroll Support

Coordinate new hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.

Maintain accurate, confidential employee files and organized applicant records.

Enter weekly employee time and review construction timesheets for accuracy and completeness.

Track time records and PTO requests to support payroll preparation.

Prepare certified payroll reports to meet prevailing wage and contract requirements.

Provide backup payroll support when the HR Manager is unavailable.

Assist with recruiting and other HR activities as needed.

Fleet Support

Maintain vehicle records, reports, and assignment information.

Help coordinate vehicle incident information with insurance providers under management's direction.

Provide administrative support for daily fleet operations.

High school diploma or GED.

Experience in HR administration, certified payroll, or fleet support

• Certified payroll reports to meet prevailing wage experience ideal

Strong organizational skills and attention to detail.

Clear communication and a friendly, professional approach with employees, visitors, and vendors.

Ability to manage multiple priorities and follow through on deadlines.

Good judgment when handling confidential employee and company information.

A dependable work ethic, punctuality, and willingness to help the team.

Employment is contingent upon completion of a background check and drug screening.

What You'll Get

• Paid time off and paid holidays
• Medical, dental, and vision insurance
• 401(k) with company match
• A team that values safety, craftsmanship, and supporting one another

Equal Opportunity Employer
Pro Tech Mechanical and Crete United are committed to inclusive hiring and encourage applications from all backgrounds- including race, gender identity, sexual orientation, disability, and veteran status.

High School or better in Accounting.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.