Vehicle​/Equip Specialist

Category:
Asset Management - Gen Services Overview The  Vehicle Equipment Specialist performs technical work supporting the acquisition of replacement and new heavy and construction (yellow iron) fleet vehicles and equipment. The position coordinates with the Assistant Fleet Replacement Program Manager, departments, vendors, and the Procurement Department to research and prepare equipment specifications, obtain quotes and bids, process requisitions, and coordinate the equipment changeover process, including final asset disposal and recordkeeping.

The role requires technical knowledge of vehicles and equipment, as well as procurement procedures.

Responsibilities
· Coordinate with Departments in preparation of specifications for vehicle/equipment orders
· Evaluate new and existing vehicle/equipment specifications and develop or revise specifications to meet departmental requirements
· Require considerable research using local vendors, co-ops, manufacturers and published data
· Evaluate and make recommendations on capital purchases
· Assist departments in proper configuration of vehicle/equipment available on the market, ensuring all standard, operational, after market and specialty equipment is clearly defined
· Fill out all requisitions to include type of vehicle, quantity, budget amount, shipping address, and capital line item
· Coordinate with Contracts and Procurement in preparation of Requests for Bids, participate in pre-bid conferences, provide specifications for bid amendments, assist with bid evaluations and make recommendations for successful bidders for submittal to City Council for approval
· Prepare Requests for Quotes and Bids to vendors for vehicle and equipment purchases per department specifications and submit to Procurement for Bid advertisements
· Follow through with Contracts and Procurement on obtaining Bid submissions for vehicle and equipment quoted prices
· Coordinate with Vehicle/Equipment Specialist and Fleet Replacement Program Manager as part of the Fleet Acquisition Team
· Provide updates to the annual Fleet Capital Outlay to include pricing, Council dates, approvals and order status
· Maintain a database on Capital Outlay for vehicle/equipment acquisitions
· Assist in the management and monitoring of Team budget
· Create Infor Lawson requisitions, coordinate with Contracts and Procurement in preparing items for Council approval by confirming Agenda items are correct and complete and preparing Ledgister item presentations
· May be asked to perform other duties as assigned

Position Type and Typical Hours of Work
· Non-Exempt – Full-Time - Monday
- Friday 8:00am-5:00pm
· Flexibility to work evenings, weekends, and holidays is a schedule requirement
· In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

This job description is subject to change as the needs and requirements of the job change.

Qualifications
· Associate’s degree (AA/AS); or 2-year technical certificate
· Four (4) Years of Experience Licenses and Certifications Required
· A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire Required within one (1) year of hire
· CDL-BEmployment Testing Employment is contingent on passing any post-offer pre-employment screening as listed below:
· Criminal Background Check:
Yes
· Motor Vehicle…