Faculty Affairs Coordinator

Job Title Faculty Affairs Coordinator Agency Texas A&M University
- Corpus Christi Department Associate Vice President #3 Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

The Faculty Affairs Coordinator works under general supervision from the Associate Provost and is responsible for coordinating faculty affairs needs in regard to faculty recruitment, faculty development and faculty retention activities, which includes coordinating compliance, standard administrative procedures, and guidelines. The position in close consultation with the colleges, schools, and departments coordinates support of faculty affairs activities. It will serve as a liaison between academic affairs, institutional excellence and compliance, and human resources as well as other relevant units in regard to faculty affairs.

Functional Area

1:
Faculty Affairs Coordination Percent Effort: 50% Coordinates processes for tenure and non-tenure track faculty searches throughout the division, including tenure on arrival when applicable. Develops and disseminates full-time and part-time faculty initial and renewal notice of appointments, in coordination with the Office of the Provost. Prepare amendments as necessary. Coordinate letters with academic units and ensure the letters are scanned into the official records system, such as Laserfiche.

Develop and maintain departmental or division-wide workflow documentation as it relates to faculty hiring and record keeping, ensuring accuracy. Serves as an advisor to academic units on faculty employment procedures. Develops and provides training to college/department staff on the various faculty processes. Provides information and assistance to academic departments on System regulation and university rules pertaining to faculty hiring. Conducts workshops and training sessions.

Administers the verification of faculty members’ education and experience as it relates to the courses that they will be teaching for the academic year and ensures that faculty credentials are consistent with SACSCOC guidelines. Review credentialing packets for accuracy and completeness. Ensures CIP code alignment. Maintains subject matter expertise in the following: adjunct faculty appointments, joint appointments, promotion and tenure, Interfolio RPT including training, Interfolio Faculty
180 support, and tenure clock extensions. Manages and facilitates all requests related to these areas. Participates in the development of program goals and objectives.

Functional Area

2:
Faculty Records, Database Management, and Compliance Percent Effort: 45% Provides database and records management for faculty files, ensuring data accuracy, in all applicable systems, such as Laserfiche, Banner, Interfolio, Work Day, and…