Secretary, Government

Posted 2 days ago

US:

TX:

Corpus Christi | Office of City Secretary | Full Time

$ - USD

Overview

The City Secretary is an executive-level Charter Officer appointed by and reporting directly to the City Council, in accordance with the City Charter and applicable Texas law. Serves as the official custodian of City Council records and is responsible for ensuring transparency, public accessibility, and compliance with applicable laws and regulations. Provides high-level administrative and strategic support to the City Council, oversees the administration of municipal elections, and directs the operations of the City Secretary’s Office, including Vital Records.

This position requires a high degree of independent judgment, discretion, and sound decision-making, particularly during City Council meetings, to effectively address time-sensitive matters, respond to emerging issues, and make critical decisions with minimal supervision while upholding the highest standards of professionalism, accountability, and regulatory compliance.

• Attends all council meetings, workshops and special sessions; prepares and certifies official minutes and legislative records.
• Serves as meeting parliamentarian. Prepares and posts meeting agendas & public notices in compliance with Texas Open Meetings Act.
• Coordinates with the City Manager's Office on agenda management. Maintains the official records of council proceedings, ordinances and resolutions.
• Researches complex issues, prepares and manages the City Council budget.
• Negotiates & resolves sensitive, significant, and controversial inquiries and issues.
• Leads and develops a professional staff in a fast-paced municipal environment.
• Manages the development and implementation of departmental goals, objectives, policies and priorities for each service area.
• Establishes appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of services offered by the department.
• Manages and approves department budgets.
• Serves as custodian of all official city records. Appointed the City's Records Management Officer in accordance with Texas Local Government Code.
• Oversees the city’s records management program.
• Manages the city’s official municipal code and coordinates the timely publication and codification of adopted ordinances.
• Appointed the City's Public Information Coordinator in accordance with Texas Public Information Act.
• Coordinates public information requests in conjunction with the City Attorney's Office.
• Maintains the city seal and certifies official documents.
• Serves as the central elections administrator for all municipal elections, including general, special, and bond elections, in collaboration with bond counsel and city departments.
• Coordinates with Nueces County Clerk's Office on joint elections and polling place logistics.
• Ensures full compliance with Texas Election Code, including candidate filing, ballot preparation, publications, and canvassing of results.
• Manages ethics filings and campaign finance disclosures.
• Oversees the Council's board, commission, and committee appointments, including recruitment, selection, orientation, and training. Maintains rosters, appointment records, and Open Meetings Act compliance for all city boards.
• Assists with public engagement efforts related to elections and civic participation, including public comment procedures at council meetings, initiative and referendum, recall and charter amendments.
• Serves as a resource to the public, departments, and elected officials on city records, history, and legislative process.
• Appointed as local registrar of births and deaths. Oversees the Vital Records division, which is responsible for recording and maintaining birth and death records in the city…