Stock Clerk​/Administrative Assistant

Maintenance Support Tech I or II

Performs administrative support-related work in a maintenance office or district headquarters. Work requires contact with private entities. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Assists district personnel with annual inventory of supplies, stockpiles, and minor equipment.
• Conducts monthly spot inventories, verifies inventory findings, reconciles and coordinates with Business Services on adjustments needed.
• Coordinates with District Warehouse personnel on surplus property sales of miscellaneous items.
• Maintains and updates office files/records/logs and a wide variety of automated systems in support of personnel, finance, budgeting, maintenance, inventory, contracts, purchasing, travel information, and/or permitting activities.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Processes receipts and invoices for payment.
• Performs other job responsibilities as assigned.

Additional duties for Maintenance Support Tech II to include

• Maintains materials inventory.
• Researches and compiles information for reports or inquiries and assists in organizing, coordinating and preparing written or statistical reports.
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
• Prepares and distributes correspondence.

Minimum Qualifications

Education:

• Maintenance Support Tech I or II:
  High School Grad or Equivalent in general education

Experience:

• Maintenance Support Tech I:
  No Experience Required. (Experience can be satisfied by full time or prorated part time equivalent).
• Maintenance Support Tech II: 1 YEAR in administrative or clerical support, customer service, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Licenses and Certifications

Valid driver’s license. This position requires driving a state vehicle.

Competencies

• Office management practices and procedures
• Applicable computer systems and applications
• Purchasing methods and procedures
• Applicable laws, rules, and regulations
• Maintaining effective working relationships with others
• Dealing courteously and effectively with the public
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Preparing and maintaining confidential and sensitive records, files, and reports
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Follow verbal and written instructions
• Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
• Protects sensitive and confidential information

Additional Competencies for Maintenance Support Tech I to Include

• Inventory/stock control procedures

Additional Competencies for Maintenance Support Tech II to Include

• Automated record-keeping methods
• Inventory/stock control procedures
• Coordinating labor, materials, and equipment
• Composing correspondence and technical documents
• Prioritizing and organizing work assignments
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments

Physical Requirements and Working Conditions

• Sedentary work:
  Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work:
  Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Please read Standard Conditions of Employment for all positions.

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