Program Technician Compliance Coordinator

Academic Operation (Office of the Registrar, Curriculum Management & University Accreditation)

This recruitment will be used to fill one full-time (1.0 FTE), Program Technician 1:
Compliance Coordinator position for the Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) at Oregon State University (OSU). Academic Operations (Office of the Registrar, Curriculum Management & University Accreditation) is a mission‑critical Oregon State University unit that supports student success from admission through graduation and beyond. We safeguard institutional integrity by managing academic records, enrollment and instructional services, accreditation, and academic policies.

As a trusted institutional partner, we provide expertise, resources, and systems solutions for students, faculty, and staff while upholding regulatory and accreditation standards. We foster a welcoming, inclusive, and collaborative environment where all employees are valued for their contributions to student success. The Compliance Coordinator in the Office of the Registrar reports to the Deputy University Registrar and serves on the Compliance Team.

The position supports university compliance with the Family Educational Rights and Privacy Act (FERPA) and other federal, state, and institutional regulations, with a primary focus on student privacy. Serving as a key resource for faculty and staff, this role provides performs routine compliance procedures, operationalizes student privacy controls, and supports compliance‑related initiatives within the Registrar’s Office. Success requires adaptability, flexibility, and the ability to navigate a dynamic environment.

The position collaborates extensively with stakeholders across the university to build strong partnerships, communicate compliance requirements, and provide research, analysis, and summaries of regulations that impact Oregon State University.

• Serve as the university’s frontline resource for student privacy and FERPA compliance, providing guidance to faculty and staff on applicable laws, policies, and procedures.
• Manage student privacy incidents and records requests, including reviewing and documenting FERPA violations, coordinating responses to subpoenas and records requests, and supporting remediation efforts.
• Administer access to student data systems, processing access requests, managing user permissions, and recommending action on exceptions or complex requests.
• Support and monitor compliance programs and training, including student privacy education, data‑sharing practices, and compliance initiatives within the Office of the Registrar.
• Process and maintain compliance‑related student records and approvals, including petitions, academic conduct actions, deceased student records, and electronic communication plans.
• Conduct research and analysis of federal, state, and agency regulations, providing recommendations and updates to support office compliance efforts.
• Collaborate with stakeholders across the university to strengthen compliance practices, support cross‑functional initiatives, and contribute to special projects, commencement activities, and other Academic Operations priorities.

• Three years of experience administering or coordinating parts or subsets of a project or program. A Bachelor's degree in Business Administration, Management, Public Administration, or field directly related to the position will substitute for two years of the required experience. Preference in hiring may be given in a special area specific to the position opening.
• Ability to analyze complex issues and situations through many lenses, including an equity lens; identify…