Administrative Assistant to Associate Dean

Important Notifications:

Final date to receive applications:
When applying, please keep in mind this posting will close at 11:59 pm the night before the posted  end date . Applications MUST be submitted prior to this deadline.

Current Employees:
Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.

Department:

College of Education-Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:1) A resume; and2) A cover letter indicating how your qualifications and experience have prepared you for this position.

Starting salary will be commensurate with skills, education, and experience.

For additional information please contact:

Gloria Crispgloria.crisp

Job Summary:

The College of Education is seeking an Administrative Assistant to the Associate Dean. This is a part-time (0.50 FTE), 12-month, professional faculty position.

For over a century, Oregon State University has been a leader in the field of education. From our cutting-edge research to our commitments to social justice and lifelong learning, we prepare and empower the next generation of change-makers as teachers, counselors, higher education leaders, and scholars.

The Administrative Assistant to the Associate Dean is responsible for providing confidential administrative support and coordinating academic, faculty affairs, program, and operational activities within the Associate Dean’s portfolio in the College of Education.

Key Responsibilities:

Provide Executive-Level Administrative Support:
Manage the Associate Dean’s calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.

Coordinate Faculty Affairs and Academic Processes:
Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.

Manage Projects, Timelines, and Follow-Up:
Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.

Support Faculty Development and Program Initiatives:
Coordinate professional development activities, continuing education programs, research-related initiatives, grants communications, and faculty recognition efforts.

Develop and Improve Administrative Systems:
Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.

Coordinate Communication and

Collaboration:

Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.

Maintain Confidentiality and Support Sensitive Processes:
Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

Qualifications:

REQUIRED QUALIFICATIONS:

Bachelor’s degree and three years of experience providing administrative support to an administrator.

Demonstrated experience independently coordinating multiple projects, priorities, and deadlines.

Demonstrated experience preparing, editing, and managing professional correspondence, reports, meeting materials, and records with a high degree of accuracy and attention to detail.

Demonstrated proficiency using Office Suite (Outlook, Word, Excel, and PowerPoint), electronic file management systems, and collaboration or project management tools; and the ability to learn and effectively utilize new software applications and technology systems.

Demonstrated effective written and verbal communication skills.

Dem…