Administrative Assistant to Associate Dean

Job Summary:

The College of Education is seeking an Administrative Assistant to the Associate Dean. This is a part-time (0.50 FTE), 12-month, professional faculty position. For over a century, Oregon State University has been a leader in the field of education. From our cutting-edge research to our commitments to social justice and lifelong learning, we prepare and empower the next generation of change-makers as teachers, counselors, higher education leaders, and scholars.

• Provide Executive‑Level Administrative Support:
  Manage the Associate Dean's calendar, schedule meetings, coordinate travel, prepare correspondence and presentations, and maintain confidential records.
• Coordinate Faculty Affairs and Academic Processes:
  Support curriculum development and review, academic program changes, promotion and tenure activities, and related faculty affairs processes.
• Manage Projects, Timelines, and Follow‑Up:
  Track deadlines, deliverables, approvals, and action items; coordinate with faculty, staff, committees, and university partners to ensure timely completion.
• Support Faculty Development and Program Initiatives:
  Coordinate professional development activities, continuing education programs, research‑related initiatives, grants communications, and faculty recognition efforts.
• Develop and Improve Administrative Systems:
  Create and maintain tracking tools, reports, electronic records, forms, process maps, and procedural documentation to improve administrative efficiency and consistency.
• Coordinate Communication and
  
  Collaboration:
  
  Serve as a liaison between the Associate Dean, faculty, staff, students, university offices, and external partners to facilitate information sharing and advance college priorities.
• Maintain Confidentiality and Support Sensitive Processes:
  Provide discreet administrative support for faculty and student concerns, maintain confidential documentation, and ensure appropriate handling of sensitive information.

• Bachelor's degree and three years of experience providing administrative support to an administrator.
• Demonstrated experience independently coordinating multiple projects, priorities, and deadlines.
• Demonstrated experience preparing, editing, and managing professional correspondence, reports, meeting materials, and records with a high degree of accuracy and attention to detail.
• Demonstrated proficiency using Office Suite (Outlook, Word, Excel, and PowerPoint), electronic file management systems, and collaboration or project management tools; and the ability to learn and effectively utilize new software applications and technology systems.
• Demonstrated effective written and verbal communication skills.
• Demonstrated ability to work independently, prioritize competing responsibilities, exercise sound judgment, and maintain confidentiality when handling sensitive information.
• Demonstrated ability to establish and maintain effective working relationships with individuals from a variety of backgrounds and experiences.
• Demonstrated commitment to promoting and enhancing inclusive excellence.
• This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.

• Experience working in higher education.
• Experience providing administrative support to a dean, associate dean, department head, director, or other senior‑level administrator.
• Experience supporting or coordinating faculty affairs and academic processes, such…