Accounting Analyst - Public Works

City of Corvallis Public Works

The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost‑effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

The Department Accounting Analyst performs a wide variety of routine and complex clerical, customer service and administrative activities in alignment with established City policies and practices to assist and support department staff and community members. Responsibilities include providing complex technical and analytical support to the department in accounts payable processing, budget monitoring, and financial tracking; research, develop, analyze and interpret data;

prepare information and reports; assist with fund management; telephone and in-person reception; and cash handling. This position requires the ability to exercise knowledgeable, independent judgment on routine and non‑routine matters.

Full-Time, 40 hours per week
AFSCME – represented position
12-month probationary period

Schedule:
Monday - Friday 7:30am - 4:30pm

Must meet all qualifications and requirements as listed in the position description.

• Perform Accounts Payable functions for the department. Ensure proper account coding and that all City and State financial requirements are met, including making documentation changes to ensure compliance. Identify and resolve purchasing issues with staff and vendors. Coordinate and monitor payments on department contracts.
• Maintain the department petty cash system, verifying receipts, tracking boot reimbursements, and other reconciliations such as travel training expense reimbursements.
• Process and reconcile cash receipts for preparation of daily deposits.
• Research, develop, and prepare monthly and quarterly financial operating reports for the department. Review reports developed by other divisions. Develop special reports as required.
• Identify and analyze problems/issues and interact with supervisors, managers and the department director regarding expenditure and revenue trends. Recommend changes to avoid future problems.
• Monitor department and/or division budget throughout the year. Identify developing problem areas and recommend solutions to supervisors, managers, or department director. Analyze budget trends. Maintain budget and budget adjustment records.
• Prepare, process, and track adjustment journal entries, purchase orders, contracts after execution and check requisitions. Prepare and process budget adjustments. Assist with the annual budget process for items such as reports for annual fuel, vehicle repair costs and special project carryover balancing.
• Maintain and track the department’s procurement card program, including being the proxy for approximately 80 credit cards, provide training to new employees on receipts and provides daily, weekly and monthly reconciliations.
• Assist walk-in customers, answer phones, screen calls, route calls, and take messages. Perform various customer service duties such as responding to community member complaints according to City policy, responding to other department or agency requests and, issuing parking permits, bulk water keys and temporary hydrant meters. Forward to appropriate staff or respond to emails in the Public Works email account.
• Develop or revise policies and procedures and recommend changes to improve performance.
• Maintain departmental records such as requisitions and purchase orders.
• Perform a variety of non-routine administrative duties such as the review of fleet work orders to corresponding invoices to ensure correct mark up and processing new hire paperwork.
• Provide support for contract administration, track renewal dates, act as liaison to contractors, receive and compile bid information, prepare contracts following City contract specifications and City purchasing procedures.
• Serve on internal committees when required.
• Assist the department with emergency response efforts by answering phones quickly and…