Limited Submission Coordinator Job Corvallis area,Oregon USA,Business

Job Summary

The Division of Research and Innovation is seeking a Limited Submission Coordinator. This is a full‑time (1.00

FTE), 12‑month, professional faculty position.

Key Responsibilities:

Manage Limited Submission Competitions — Coordinate the full lifecycle of institutional limited submission competitions, from identifying anticipated opportunities and launching competitions through internal review and selection.

Administer Internal Review and Selection Processes — Review Notices of Intent and eligibility, develop scoring rubrics, recruit and coordinate ad hoc reviewers, and support transparent, equitable, and strategically aligned selection processes.

Manage Competition Systems, Communications, and Outreach — Develop and maintain Info Ready applications and landing pages, communicate opportunities through email, newsletters, and web channels, and ensure competition information is timely and accurate.

Analyze and Report Limited Submission Activity — Compile scoring data and reviewer feedback for institutional leadership and prepare regular reports on competition activity, outcomes, and trends.

Provide Research Development Operations and Project Support — Support ORA research development initiatives through project coordination, scheduling, tracking milestones and deliverables, communications, and development of procedures, templates, and other operational resources.

Coordinate Faculty Award and Recognition Nominations — Partner with the Office of Faculty Excellence and university units to identify high‑potential faculty, assemble nomination materials, solicit input, and support nominations for research awards, honorifics, and national or international opportunities.

Build Partnerships and Improve Research Advancement Processes — Communicate and collaborate with faculty, university leadership, OSU Foundation Relations, external organizations, and ORA/TERA Solutions Hub colleagues while contributing to continuous improvement of limited submission and research advancement processes.

Qualifications

Required Qualifications:

Bachelor’s degree in STEM, social sciences, communications or related fields
Two years of experience coordinating programs, projects, administrative operations, or similar professional activities.
Demonstrated ability to interpret and consistently apply policies, procedures, and guidelines.
Demonstrated ability to prepare and edit clear, accurate, and well‑organized written materials, including correspondence, reports, and other professional documents.
Demonstrated ability to communicate effectively and professionally with faculty, staff, administrators, and external stakeholders.
Demonstrated ability to organize and prioritize work, manage multiple deadlines, adapt to changing priorities, and respond to challenges with professionalism and a solution‑oriented approach.
Demonstrated ability to establish and maintain productive and collaborative working relationships with individuals from a variety of backgrounds and organizational levels.
Commitment to fostering and participating in an inclusive work environment.
This position is designated as a critical or security‑sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05‑010 et seq. Incumbents are required to self‑report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications:

Masters degree in related field.
Experience working in higher education, pre‑award research administration, faculty affairs, faculty development, academic administration, government funding agency or a private foundation environment.
Experience coordinating application, review,…