Administrative Coordinator Research Operations

The College of Pharmacy is seeking an Administrative Coordinator for Research Operations. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This position coordinates and manages programmatic activities that support the College of Pharmacy’s research enterprise, with primary responsibilities in human resources administration and operational support for research laboratories. As a member of the College’s Operations Team, they report to the Operations Manager and work closely with the Associate Dean for Research, the Chairs of Pharmaceutical Sciences and Pharmacy Practice, and faculty across both campuses.

The position serves as the HR liaison and coordinates recruitment, onboarding, and employee lifecycle processes for research personnel. This position is responsible for coordination with the Office of International Services and Export Control for the facilitation of visa sponsorship. This position also coordinates with external research collaborators including onboarding and access for research affiliates, orchestrating research collaborator site visits, facilitating instrument testing and calibration with third-party vendors to ensure compliance with regulations, and coordinating the delivery and set up of equipment with research suppliers.

This position also manages research logistics for the college’s partnership with OHSU including coordination of funding allocations with OHSU lab partners, reconciliation of OHSU billing, managing OHSU iLab contracts, and coordination of OHSU Procurement. This position will be responsible for training researchers on OHSU Procurement and will manage the access and fiscal approvals of OHSU spending. This position monitors research program expenditures, conducts audits of expense reports to evaluate spending patterns, and prepares comprehensive financial summaries for dissemination to Principal Investigators.

This position supports laboratory operations and ensures compliance with university and OHSU policies and procedures. This position serves in a consultative capacity to Principal Investigators, identifying challenges and providing strategic guidance, while developing and initiating effective solutions to support research objectives. They play a critical role in supporting the College’s research infrastructure through process development, policy interpretation, and effective communication with internal and external stakeholders.

This work requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders while navigating OSU and OHSU systems and regulations. This role requires a high level of adaptability and sound judgment, with the ability to respond effectively to evolving circumstances in real time. The position requires professional engagement with external partners, a working knowledge of recruitment and HR practices, and the ability to interpret and apply University policies and procedures to ensure compliance and operational success.