Assistant Director of Ecampus Evaluation

Office of Admissions

The Office of Admissions is seeking an Assistant Director of Ecampus Evaluation. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Assistant Director of Ecampus Evaluation leads and supervises the Ecampus Evaluation team within the Office of Admissions. This position is responsible for overseeing the evaluation of undergraduate applications, particularly Ecampus applications, ensuring timely, accurate, and consistent admissions decisions in alignment with institutional goals and policies. This position will also serve as a liaison between Admissions and Ecampus regarding application processing and priorities.

This will include developing reports and fulfilling data requests for Ecampus leadership as needed. Within the scope of this responsibility, this position will make recommendations to leadership to ensure fast, efficient Ecampus processing. They may at times make decisions which impact positions beyond those that directly report to them.

This role manages the Office of Admissions’ Ecampus application evaluation process for domestic undergraduate applicants, ensuring compliance with Oregon State University policies, Oregon Administrative Rules, and established admissions guidelines.

As a member of the Admissions Operations leadership team, the Assistant Director designs, implements, and continuously improves operational processes related to application review. This position will be tasked with ongoing optimization of procedures and software usage to streamline work processes, ensure data integrity and decrease decision timelines. The position assigns and evaluates work, monitors workflows, and ensures staff are effectively trained and supported in all aspects of admissions operations, including the use of systems such as Slate and Banner.

The Assistant Director serves as a trained application reviewer, making admissions decisions that directly impact enrollment, university goals, and tuition revenue. The role also provides advising and guidance to students, families, counselors, and campus partners regarding admissions requirements and processes. Decisions are made independently within established guidelines, with consultation from the Associate Director of Operations or Director of Admissions Operations as needed.

• Direct, Train, and Supervise Staff:

  Provides leadership and supervision for the Ecampus Application Evaluation team. Maintains a comprehensive understanding of the Office of Admissions operations and related Enrollment Management and Academic functions, including proficiency in Slate, Banner, OnBase, Smart Panda Raptor.

  Performs the full scope of supervisory responsibilities, including hiring, training, assigning and reviewing work, monitoring workflow and staffing to meet deadlines, conducting performance evaluations, coaching and counseling employees, addressing disciplinary actions, and recommending salary adjustments. Ensures staff maintain current knowledge of admissions policies,FERPA, academic calendars, and institutional procedures.

  Reviews application decisions when eligibility is unclear and respond to escalated or complex inquiries regarding admissions policies, exceptions, and procedures. Provides accurate and detailed information to applicants, families, and campus partners.

• Data Integrity, Systems, and Policy Implementation:

  Oversee the integrity and functionality of admissions data and systems, including Slate and Banner. Maintains a thorough understanding of how data is recorded, processed, integrated, and extracted, and support maintenance of systems and functionality.

  Prepares and delivers comprehensive admissions application reports to Ecampus leadership, including processing metrics, timeline management, funnel analytics, and recommendations to support operational planning and decision-making.

  Facilitates and improves processes such as receiving EDI transcripts, application processing, utilizing OCR in application review, internal and external communications, and document management. Monitors and resolves data issues, including processing errors, and runs reports to ensure accuracy across admissions workflows.

  Partners with the Associate Director of Undergraduate Operations to identify inefficiencies, streamline processes, and optimize operational effectiveness. Actively participates in leadership and technology team meetings.

• Application Review:

  Serves as a trained application reviewer, evaluating…