Billing Specialist

Vaco$USD 4200 - 48C2hConstruction Billing Specialist (Contracts)

Location:

Costa Mesa (Hybrid)
Pay: $42-48/hr

Schedule:

Temp-to-hire

We are partnering with a growing company in the manufacturing space seeking a Contract Billing Specialist to manage project-based billing from start to finish. This role supports complex billing tied to contracts, production timelines, and customer requirements.

Responsibilities:

Manage full-cycle contract billing, including progress billing and invoicing tied to production milestones

Review contracts, purchase orders, and change orders to ensure billing compliance, including lien waivers and retainage tracking

Partner with project managers, customers, and internal teams to resolve discrepancies and support timely billing and closeout

Maintain accurate billing records, support month-end close, and assist with reporting and forecasting

Use ERP systems and customer billing portals to submit invoices and supporting documentation

Requirements:4 years of experience in contract billing, manufacturing, or project-based environments

Strong understanding of progress billing, retainage, and contract compliance

Experience working with customer billing portals and ERP/accounting systems (Net Suite or similar preferred)
Proficiency in Microsoft Excel Strong attention to detail and ability to manage multiple projects and deadlines

This is not a standard AR role—ideal candidates will have hands-on experience with complex, contract-driven billing in manufacturing or a similar project-based environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

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