HR Coordinator; Bilingual Spanish

Under general supervision, performs and coordinates functions of the Human Resources Department, assists Human Resources Manager, Human Resources Supervisor, Generalist/s, and Sr. HR Coordinator, and performs other related duties, as assigned.

Reports to: Human Resources Manager

Bilingual: English/Spanish required

Work Schedule: Monday–Friday | 6:00 AM – 2:00 PM

• Administer internal and external recruitment and employment processes to include:
  • Managing the full recruitment function on the HCM platform;
  • Coordinate all interviews, notifications, and hiring administrative functions;
  • Coordinate all pre-employment activities;
  • Review employment applications from all staffing agencies; evaluate candidate to determine fit for the job being presented for and forward to the proper hiring manager, as appropriate;
  • Review and submit timecards to each perspective staffing agency;
  • Record hours on Temp log; save timecards to HR Share drive
  • Review all invoices from Staffing agencies for accurate hours and bill rate, and code and submit for payment;
  • Maintain and update internal Master I-9 log and closely monitor the Employment Authorization Document /Cards (EAD/EAC) process to ensure timely processing for expiring documents.
• Performs all general administrative duties for HR Department, including but not limited to:
  • Answers phones and helps internal and external customers who come into the HR office;
  • Approve and submit invoices to Accounts Payable for payment.
  • Update Temp Headcount report for Payroll
  • Assists employees who come to complete training at the kiosks;
  • Responds to employment verification requests;
• Performs benefit administrative duties for HR Department, including but not limited to:
  • Prepares and distributes insurance benefit eligibility notices to employees;
  • Perform 401(k) administration, including but not limited to, entering 401(k) deferrals and changes in HCM based on 401(k) salary deferral change reports received from provider;
  • Reviews, verifies, and approves employee Jury Duty and Bereavement requests, and advises employee’s departmental timekeeper of approvals employee’s departmental timekeeper of approvals
  • Translate memos, employee bulletins, and other human resources related documents into Spanish;
• Regular punctuality, attendance, and absence reporting in conformance with company policies is essential to the successful performance of this position;
• Fully comply with company rules, policies, procedures, and safety guidelines to ensure safe and effective operations.
• Primary backup person for the following activities:
  • Enter 401k Deductions and benefit deductions;
  • Administer and process benefit and work apparel invoices for payment

• High School or equivalent
• Minimum of 3-5 years’ experience working in Human Resources in a 250+ manufacturing environment, or a combination or equivalent of these requirements.
• Familiarity with an HRIS or HCM platform

• Working knowledge of office administration and recordkeeping practices, procedures and privacy regulations;
• Working knowledge of state, federal employment and benefit laws, and regulations especially in California;
• Ability to communicate effectively both verbally and in writing;
• Ability to maintain detailed and accurate records;
• Ability to work cooperatively with others and communicate effectively with co-workers, applicants, and employees;
• Ability to maintain privacy and confidentiality of personnel and payroll data;
• Must be proficient in MS Office, Word, and Excel software application programs,
• Ability to operate standard office equipment;
• Ability to follow oral and written instructions.

• Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15…