Administrative Assistant Job Council Bluffs area,Iowa USA,Administrative/Clerical

Full-time Description Essential Responsibilities and Duties

Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements.

Control access to the administrative building and coordinate visitor notifications with appropriate staff.

Manage calendars, schedule meetings, and coordinate conference room usage.

Assist with planning and coordinating corporate events, meetings, trainings, and employee functions.

Respond to incoming emails and phone calls and route inquiries to appropriate departments.

Perform filing, scanning, document organization, and records management in accordance with company policies.

Assist departments with pulling data, reports, and information as requested.

Support data entry, spreadsheet maintenance, and basic reporting activities.

Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information.

Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities.

Sustain frequent and effective communication with internal staff and external visitors.

Other duties as may be assigned to support safe, efficient, and timely administrative operations.

Complete all assigned tasks in a responsible and ethical manner

Requirements Qualifications

Previous administrative, office support, or receptionist experience preferred.

Excellent verbal and written communication skills.

Strong attention to detail and organizational skills.

Ability to handle multiple tasks and prioritize work effectively.

Ability to work with all levels of staff, including management and external visitors.

Proficiency with Microsoft Office, including Outlook, Excel, and Word.

Ability to maintain confidentiality and exercise sound judgment.

Exemplify the high standards of professionalism necessary to support the goals of the Company.

Education and Experience

High school diploma or equivalent required.

Associate degree or equivalent administrative experience preferred.

1–3 years of relevant administrative or office experience preferred.

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