Administrative Assistant

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Job Type

Full-time

Description

Essential Responsibilities and Duties

* Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements.

* Control access to the administrative building and coordinate visitor notifications with appropriate staff.

* Manage calendars, schedule meetings, and coordinate conference room usage.

* Assist with planning and coordinating corporate events, meetings, trainings, and employee functions.

* Respond to incoming emails and phone calls and route inquiries to appropriate departments.

* Perform filing, scanning, document organization, and records management in accordance with company policies.

* Assist departments with pulling data, reports, and information as requested.

* Support data entry, spreadsheet maintenance, and basic reporting activities.

* Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information.

* Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities.

* Sustain frequent and effective communication with internal staff and external visitors.

* Other duties as may be assigned to support safe, efficient, and timely administrative operations.

* Complete all assigned tasks in a responsible and ethical manner

Requirements

Qualifications

* Previous administrative, office support, or receptionist experience preferred.

* Excellent verbal and written communication skills.

* Strong attention to detail and organizational skills.

* Ability to handle multiple tasks and prioritize work effectively.

* Ability to work with all levels of staff, including management and external visitors.

* Proficiency with Microsoft Office, including Outlook, Excel, and Word.

* Ability to maintain confidentiality and exercise sound judgment.

* Exemplify the high standards of professionalism necessary to support the goals of the Company.

Education and Experience

High school diploma or equivalent required.

Associate degree or equivalent administrative experience preferred.

1-3 years of relevant administrative or office experience preferred.