Administrative Specialist, Dean’s Office, Faculty of Health and Human Services

Posting Number

Posting Number

Posting Number SS0698

Position Information

Position Title

Position Title Administrative Specialist, Dean’s Office, Faculty of Health and Human Services

Division

Division Health & Human Services

Department

Department Health and Human Services

Supervisor Title Dean, Faculty of Health & Human Services

Location

Location Comox Valley(CV)

Posting Type

Posting Type Internal/External Posting

Position Status

Position Status Regular

If Others, please specify

Desired Start Date

Desired Start Date 10/05/2026

Position End Date (if temporary)

Weekly work schedule (please indicate the start and end times for each day of work)

Monday to Friday
8:30 – 4:30

%

% 100%

Pay Grade

Pay Grade N (Interim): $36.45 - $38.76

Position Summary

The Faculty of Health and Human Services Dean’s Office Administrative Specialist provides comprehensive administrative and operational support to the Faculty of Health and Human Services ( HHS ) Dean, Associate Dean, and within the Office of the Dean. Working independently with a high degree of initiative, judgement, and discretion, the incumbent coordinates executive office operations, supports strategic initiatives, manages complex and confidential information, and ensures the effective administration of processes.

The role requires a thorough understanding of College policies, procedures, collective agreements, and institutional priorities, as well as the ability to analyze information, coordinate competing priorities, and respond effectively to emerging issues.

The incumbent maintains awareness of the Dean and Associate Dean’ priorities, schedules, and commitments, proactively coordinating activities, identifying potential conflicts, and ensuring timely action on key initiatives and deadlines. Through exceptional organizational, communication, and relationship-building skills, the Administrative Specialist contributes to the efficient operation and continuous improvement of the Dean’s Office.

Aligned with North Island College’s mission, vision, values, and strategic plan, the Administrative Specialist is committed to fostering a collaborative, responsive, and service-oriented environment that supports the Faculty’s academic and strategic goals.

- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

1. Administrative and Operational Support:

• Serves as a key member of the HHS Dean’s Office team, providing confidential administrative, analytical, and operational support to the Dean and Associate Dean.
• Independently assessing and responding to urgent matters during the HHS Dean and Associate Dean’s absence, ensuring timely resolution, appropriate delegation, and efficient referral to the relevant authority when required.
• Manage the day-to-day activities of the HHS Dean and Associate Dean, ensuring priorities and deadlines are met.
• Maintains awareness of the HHS Dean, and Associate Dean’s initiatives, and strategic priorities.
• Coordinate HHS Dean and Associate Dean’s correspondence, reports, presentations, meetings, travel, calendars, and office activities.
• Research, analyze, and prepare briefing materials, reports, and supporting documentation to support the Dean and Associate Dean decision-making.
• Monitor and track assignments, deadlines, and action items on behalf of the HHS Dean’s Office.
• Maintain records, databases, and documentation in accordance with institutional policies and privacy legislation.
• Coordinate with Department Chairs and instructors to ensure departmental projects, strategic planning activities, deadlines, and professional development requirements are completed effectively and within…