Assistant Rota Co-ordinator

Job Summary

Working within the rota team, the post holder will provide comprehensive administrative support for the production and running of medical on-call rotas within the Medicine Department. The post holder will provide a comprehensive, quality, confidential administration service in support of the Rota, proactively co‑ordinate and troubleshoot the junior medical staff rota, ensuring that sufficient doctors are available to provide a ward and emergency on‑call service.

The successful candidate will be expected to organise workload and co‑ordinate activities in conjunction with and supervised by the Rota Co‑ordinator to ensure an efficient service is provided.

Please be advised that sponsorship is not eligible for this post.

Please be advised that interviews are proposed for 11th March 2026.

Closing Date:
This job advert will close as soon as sufficient applications have been received. Please apply as soon as possible if interested.

• Support the co‑ordination of the Medicine on‑call rota, and the Resident Doctor’s annual leave approval/recording process in line with Standard Operating Procedures to avoid service gaps.
• Record annual leave, study, and professional leave in support of the Service Manager.
• Continuously monitor the on‑call rotas for upcoming gaps or potential issues and elevate them to the coordinator.
• Contribute to the development and implementation of policies, procedures and guidelines related to the service.
• Ensure compliance with Trust policies, procedures and guidelines, alerting senior management if practice contravenes policy or concerns patient care.
• Support the Rota Coordinator/Manager with staff induction, orientation, and mandatory training according to Trust policy.
• Provide support with maintaining and updating the TEMPRE system, ensuring all claims are submitted on time.
• Support timely amendment of on‑call rotas to reflect leave, swaps or sickness absence so that each department lead is aware.
• Undertake any other administration duties across the Medicine Group that are consistent with the responsibilities of the post to provide a quality service.

• Essential qualifications and experience: see supporting documents.
• Desirable qualifications and experience: see supporting documents.
• Essential knowledge: see supporting documents.
• Essential skills: see supporting documents.
• Commitment to Trust Values and Behaviours: see supporting documents.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check for any previous criminal convictions.

Employer name: University Hospitals Coventry and Warwickshire NHS Trust

Address: University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX

Website:

Date posted: 13 February 2026

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,937 to £26,598 a year per annum

Contract: Permanent

Working pattern: Full‑time

Reference number: 218‑AC‑B3‑7799587

Job locations: University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX