General Surgery Admin Support

Go back University Hospitals Coventry and Warwickshire NHS Trust

The closing date is 25 February 2026

An exciting opportunity has arisen to join our General Surgery Team as an admin support officer. This role would include providing administrative support to both clinical and admin teams within the general surgery service.

To deliver specialised, comprehensive and confidential patient-centred administrative support to medical secretaries and their teams, in line with departmental, Trust and national standards, policies and procedures.

Please be advised that sponsorship is not eligible for this post.

Closing Date:
Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Secondment will be considered for internal candidates - If you are successful after interview, you must obtain approval from your current line manager to accept the offer.

• To act as support for patient and staff enquiries and admin duties within the General Surgery team. Ensuring tasks are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
• To ensure, wherever possible, that all clinical documentation is up-to-date, in an orderly fashion and available on the relevant systems. This will require effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence, organised scanning and filing consistency.
• To maintain an efficient handling of advice and guidance requests and E-referrals, ensuring these are sent out and responded to within target deadlines. To elevate any queries to medical secretaries or admin manager if necessary.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire ()

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

• To undertake general office duties such as typing, photocopying, scanning and uploading/downloading information to/from external agencies efficiently and effectively. To review stationary levels and inform appropriate person when necessary.
• Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines.
• To receive all incoming post, sorting and distributing it throughout the department.
• To support with the booking, re-scheduling and cancellation of outpatient appointments.
• Provide appropriate cover in the absence of other members of the team.

For further details of the role please see the attached job description.

• See supporting documents

• See supporting documents

• See supporting documents
• See supporting documents

• See supporting documents

• See supporting documents

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospitals Coventry and Warwickshire NHS Trust

University Hospitals Coventry and Warwickshire

University Hospitals Coventry and Warwickshire