Cardiothoracic Admin Manager

Cardiothoracic Admin Manager

Closing date: 28 June 2026

Assume overall responsibility for the administrative business as‑usual management of the department, with specialist knowledge in particular areas in line with service requirements in Cardiothoracic Surgery. The role will also involve Medical Secretary support for Ms Kolokotroni.

Note:

sponsorship is not eligible for this post.

• Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures.
• Participation in the developing and updating of current local and Trust wide training packages in line with National guidance.
• Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources.
• Responsibility for departmental performance including participation in setting objectives and standards.
• Representing the department in appropriate forums.
• Continuous review/updating of administration policies and procedures and supporting documentation and systems.
• Participating in implementing and developing new processes and guidance for an efficient and effective operation of processes within the Department and Trust.
• Liaise with local ICT helpdesk to raise technical issues relating to relevant departmental IT systems.
• Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation.
• Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required.
• Co‑responsibility for the education and development of the administrative staff including undertaking some Personal Development Reviews.

• Provision of an effective communication system both within the team and to internal and external agencies.
• Providing and improving services in line with Trust objectives and nationally agreed initiatives.
• Motivating and persuading staff regarding changes to procedures and current practice.
• Providing a point of contact for external agencies to ensure issues are resolved and information shared as appropriate.
• Liaising with local CCGs, GP surgeries, leads and specialties to ensure issues are resolved and information communicated between the Trust and its partners.

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This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.