Personal Assistant to Directors

Overview

Location:

University of Warwick Campus, Coventry

For informal queries about the role, please contact Jayne Baker (Director of People Operations) at  This is an exciting opportunity for an exceptional Personal Assistant who thrives on variety, pace and making a real difference. Supporting two busy Directors with demanding and high-profile portfolios, youll become a trusted partner who keeps everything running smoothly behind the scenes. Youll be someone who is always one step ahead, anticipating needs, solving problems before they arise and ensuring our Directors can focus on delivering our ambitious People agenda.

No two days are the same. One minute you could be juggling complex diaries and coordinating senior meetings, the next preparing reports, papers, presentations, managing confidential correspondence or supporting key projects across the People team. Youll have the confidence to make decisions, build strong relationships across the University and work independently with minimal supervision. If youre someone who enjoys bringing order to complexity, loves being organised and takes pride in enabling others to perform at their best, wed love to hear from you.

About You

You're an experienced Personal Assistant to a senior director/s who enjoys working at pace and genuinely loves making things happen. Highly organised and proactive, you're always thinking ahead and anticipating what's coming next rather than waiting to be asked. You quickly build credibility with senior leaders and colleagues, exercising sound judgement, discretion and professionalism in everything you do. You'll be comfortable managing competing priorities, handling sensitive information with absolute confidentiality and adapting quickly when plans change.

You have exceptional organisational skills, excellent attention to detail and a calm, positive approach under pressure. Above all, you're someone who takes ownership, works with minimal supervision and enjoys being a trusted partner who makes life easier for those you support.

For details on the experience and skills required, please refer to the job description as a PDF below. JD Personal Assistant to Directors (102176).pdf - 140KB

• Provide high-level personal assistance to two Directors with demanding and high-profile portfolios, including diary management and coordination of senior meetings.
• Prepare reports, papers and presentations; manage confidential correspondence and support key projects within the People team.
• Anticipate needs, solve problems proactively and ensure the Directors can focus on delivering the People agenda.
• Build strong relationships across the University and work independently with minimal supervision.
• Take ownership and organise activities to enable others to perform at their best.

• Experience as a Personal Assistant to senior directors, with ability to work at pace and handle sensitive information with discretion.
• Highly organised, detail-oriented, with excellent communication and judgement.
• Ability to manage competing priorities and adapt quickly to changing plans.
• Professionalism and a calm, positive approach under pressure.

Closing Deadline:
Wednesday 29th July 2026 at 11:55pm (UK Time)

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwicks jobs pages. You will be routed to this when you click on the 'Apply' button.

Salary: £26,707 to £30,378 per annum