Executive Assistant

CV Life are seeking an experienced, highly organised and detail-oriented Executive Assistant to provide high-level administrative support to the CEO and Executive Directors, and to coordinate the governance processes supporting our Boards of Trustees.

Operating as CV Life, Coventry Sports Foundation and Culture Coventry Trust strive to make a real difference to local people by offering enriching experiences and opportunities, investing in our communities and delivering through meaningful partnerships.

This is a key role supporting effective Executive and Board activity. Responsibilities will include managing governance timetables, coordinating meetings and deadlines, producing and formatting Board papers and documents, collating and sharing information, recording and monitoring actions, and supporting governance compliance, funding activities and charity law requirements.

We are looking for someone proactive, discreet and highly organised, with excellent attention to detail and the confidence to work with senior leaders, Trustees and stakeholders.

Exceptional written and verbal communication skills and experience providing high-level administrative or Executive Assistant support are essential. Experience of working with Boards or governance processes would be advantageous.

Reporting to:
CEO

Coventry Sports Foundation and Culture Coventry are independent organisations who work collaboratively through CV Life, so that this Job Description as a CV Life document extends to cover the employment contracts held with either Culture Coventry Trust or Coventry Sports Foundation.

Providing high level administrative support to the Executive Directorate and Boards of Trustees, with dedicated responsibilities for supporting and ensuring compliance with all governance requirements and funding application processes.

• Support the Boards of Trustees and Executive Directorate in all administrative matters and office management;
• Provide dedicated support to the Boards of Trustees and Executive Directorate in governance matters, including policy compliance and best practices and be a key point of contact for governance related enquiries;
• Coordinate and manage Board and Executive Directorate meetings including the preparation of papers, agendas, minutes and reports for governance meetings;
• Ensure regulatory and statutory obligations are met, such as corporate and charitable governance codes and funding agreements;
• Preparation of briefings, presentations and reports for Board and Executive Directorate meetings.
• Track and manage action items from Board and Executive Directorate meetings and maintain / update governance documentation, including risk registers and policies;
• Provide dedicated support to the Executive Directorate in applying for funding opportunities, including grants and sponsor ships and be a key point of contact for funding related enquiries;
• Monitor funding agreements to ensure compliance with reporting and accountability requirements;
• Support the preparation of financial and impact reports for funders and stakeholders;
• Develop and maintain relationships with funding bodies, donors and grant providers.

This job description is neither exhaustive nor exclusive and may be reviewed and updated depending upon operational requirements and staffing levels.

• To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PURPOSE or those that might at any time be subsequently re-defined.
• To undertake all duties and fully…