Bid Co-Ordinator

We’reproud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers.

We’rea friendly and collaborative team, passionate about what we do and committed to doing it well.

We’re searching for a Bid Coordinator to join us on a permanent basis working hybrid from our Coventry, Binley office
. The key focus of the role is to provide administrative support to the Bid Team. This role is for someone with established administrative experience who will thrive in a very busy environment and wants to be challenged on a daily basis.

Reporting to the Head of Bids and working alongside the Senior Bid Coordinator duties of the role will include, however not be limited to:

• Searching available services for a range of Tendering opportunities using predefined criteria
• Carry out initial filtering of opportunities (after training and guidance)
• Administrate the management of the opportunities through to submission
• Maintain filing systems and follow process
• Monitoring Inboxes efficiently and effectively for all bid related traffic
  - Co-ordinate the emails and communicate to the relevant stakeholders within the business.
• Managing clarification processes – via clarification logs - for all bids ensure all stakeholders have information in a timely manner and are fully aware of any specific implications.
• Support of submitting high-quality PQQ’s and tender submissions in a timely manner, that upon successful completion and subsequent award, either as new or retained business.

You will provide a central coordinated support to the Bid Team by:

• Setting up Kick off calls and subsequent review/commercial calls etc though online diary system
• Manage and complete the initial stages of the Tendering opportunity – Expressions of Interest, Forms of Tender etc

You will:

• Complete SAQs [Supplier Approval Questionnaires] and PQQ submissions [supported by the Senior Bid Coordinator] for selected new and existing customers, by specified deadlines and in accordance with Sector tendering guidelines.
• Adhere to strict submission deadlines and organise own workload appropriately

Additional Team Tasks

• Working with the rest of the Bid Team to develop an effective library of information and liaise with other departments to keep this updated - specifically ensuring all Company related information is up to date and effectively accessible.
• Carry out any other such reasonable job related tasks as the company may require from time to time.

This list is not exclusive - other reasonable duties and projects may be assigned from time to time

Essential

• Proven experience of working in a very busy fast paced environment
• Excellent time-management and organisation skills
• Attention to detail
• Excellent communicator
  - Skills in questioning are an advantage
• Excellent IT skills – Including proficiency in all MS Office applications and CRM / Database systems
• English and Maths GCSE – as a minimum

Desirable

• Industry Experience
• Public Sector knowledge – OJEU familiarity
• Bid Process knowledge
• CRM / Database Experience
• Strong GCSE and/or A level results

• Competitive Base salary
• Hybrid Working – 4 days at our Binley, Coventry office and 1 day WFH.
• Discretionary bonus
• Retirement savings plan
• Life assurance
• Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child
• A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2
  
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• Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support.
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